7 May Approved Minutes
Claypole Parish Council
MINUTES OF THE MEETING HELD ON WEDNESDAY 7 MAY 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
AT 6.45 PM
Present: Cllrs. Charles Barnascone (CB), Cllr. Stephen Jarman (SJ), Cllr. Alice Maggs (AM),Cllr. Matt Revill (MRe) and Cllr. Martin Round (MRo), Cllr Mark Merrin (MM), Cllr Darryl Flinders (DF)
Apologies: None
Absent: District and County Councillors
Clerk: Claire Blackman
Public: Three members of the public
25/100 To elect the Chair of the Council and to receive the Declaration of Acceptance of Office
The previous Chair, Stephen Jarman asked for nominations for the post of Chair of the Council. Nominations were received for Cllr Revill, Cllr Maggs and Cllr Flinders. A vote was taken, and Cllr Revill was elected as chair (4 votes in favour). Councillor Revill duly signed the declaration of acceptance of office.
25/101 To elect the Vice Chair of the Council
Cllr Flinders was nominated to be Vicechair
Proposed Cllr Furey Seconded Cllr Merrin
Resolved
25/102 Declaration of any interest to record the meeting
NONE
25/103 To receive apologies for absence
NONE
25/104 To receive declarations of interest
NONE
25/105 Appointment of Councillor’s
a.Planning Cllr Barnascone and Cllr Flinders Appointed
b.Finance, to include continuation of bank account signatories and budget committee as per Fin.Regs 3.1 and 5.2
At this point in the meeting Cllr Furey resigned from the council with immediate effect and left the meeting.
Cllr Revill, Cllr Merrin, Cllr Round and Cllr Flinders appointed
Update of the Unity Bank signatories to be added to the next meeting agenda.
c.Sports and Recreation
Cllr Merrin and Cllr Revill appointed
d.Leisure Park, to include continuation of waste bin emptying rota
The bin rota will continue. Cllr Flinders will not be added to the rota
e.Village Hall Cllr Flinders appointed
f.Highways, Footpaths and Street Lighting Cllr Maggs appointed
g.Cemetery Cllr Round appointed
h.Staffing Committee Cllr Merrin, Cllr Maggs and Cllr Flinders appointed
25/106 Review and adopt the Standing Orders of Claypole Parish Council
Proposed Cllr Barnascone Seconded Cllr Flinders
Resolved
25/107 Review and adopt the Financial Regulations of Claypole Parish Council
Proposed Cllr Flinders Seconded Cllr Maggs
Resolved
25/108 Confirmation of arrangements for insurance cover in respect of all insurance
risks. Consider the renewal with Zurich Insurance £904.06
Proposed Cllr Merrin Seconded Cllr Barnascone
Resolved
25/109 Review of the Councils and/or staff subscriptions to other bodies
Proposed Cllr Merrin Seconded Cllr Flinders
Resolved
25/110 Review of the Councils Complaints procedure
Proposed Cllr Merrin Seconded Cllr Jarman
Resolved
25/111 Review of the Councils policies, procedures and practices in respect of its
obligations under freedom of information and data protection legislation
Proposed Cllr BarnasconeSeconded Cllr Flinders
Resolved
25/112 Review of the Councils policy or dealing with the press/media
Proposed Cllr Merrin Seconded Cllr Jarman
Resolved
25/113 Review of the Councils employment policies and procedures
Clerk to draft employment police and procedures
Proposed Cllr Jarman Seconded Cllr Flinders
Resolved
25/114 Review the Council’s expenditure incurred under S.137 of the Local Government Act 1973
None to note
25/115 Determine the time and place of ordinary meetings of the council up to and including the next Annual Meeting of the council
1st Wednesday of the month (except August and December) at 6:45pm in the Colby Room at Claypole Village Hall.
Proposed Cllr Merrin Seconded Cllr Jarman
Resolved
25/116 To approve the minutes of the Parish Council Meeting held 2 April 2025
Minutes approved
25/117 Financial Matters, as follows:
i.To receive and note bank reconciliation and bank statements to 30 April 2025
Proposed Cllr Jarman Seconded Cllr Round
Resolved
j.To receive and note all payments and receipts 1 April 2024 to 30 March 2025
Proposed Cllr Jarman Seconded Cllr Revill
Resolved
k.To resolve to approve and make payments as per the May
payment sheet
Anglian Water (DD) £31.85
Octopus Energy (DD) £15.36
Reimbursement for litter pick £7.20
Reimbursement for litter pick £29.99
Community Heartbeat Trust £198.00
Clerk salary and expenses Redacted
Clerk salary and expenses Redacted
Proposed Cllr Merrin Seconded Cllr Flinders
Resolved
25/118 Cllr Barnascone is asking the Council To consider the village community fund
In previous years the council has provided funding for events in the village. The council have a grant policy and the 25/26 budget has funds available to
grant funds should organisations apply and this can be used to help fund community events.
25/119 Cllr Furey is asking the council to consider & agree changing the
annual subscription of ICCM (Institute of Cemetery and Crematorium Management) from a single Councillor to a Corporate Membership.
Proposed Cllr Maggs Seconded Cllr Flinders
Resolved
25/120 To receive an update on the recruitment of a permanent Parish
Cllr Merrin and Cllr Maggs shortlisted the applicants to four, who would be invited to attend for interview. The unsuccessful candidates have been contacted.
Interviews will take place on 15 May and an extraordinary meeting will be called to discuss the outcome.
25/121 Planning:
To consider planning applications (listed below)
S25/ 0685
Proposal: Application for a Certificate of Lawful Development for the removal of an occupancy condition
No comments to be made
25/122 Chairmans Closing Comments
Cllr Jarman resigned from the Parish Council with immediate effect. The chair thanked him and Cllr Furey for all of their hard work during his time on the council.
25/123 Date of next scheduled Parish Council Meeting
Wednesday 4 June at 6:45pm
Meeting Closed at 8:23pm