7 May Approved Minutes

Claypole Parish Council  

MINUTES OF THE MEETING HELD ON WEDNESDAY 7 MAY 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE

AT 6.45 PM

Present:        Cllrs. Charles Barnascone (CB), Cllr. Stephen Jarman (SJ), Cllr. Alice Maggs (AM),Cllr. Matt Revill (MRe) and Cllr. Martin Round (MRo), Cllr Mark Merrin (MM), Cllr Darryl Flinders (DF)

Apologies:     None

Absent:         District and County Councillors

Clerk:           Claire Blackman

Public:          Three members of the public

25/100      To elect the Chair of the Council and to receive the Declaration of Acceptance of Office

The previous Chair, Stephen Jarman asked for nominations for the post of Chair of the Council. Nominations were received for Cllr Revill, Cllr Maggs and Cllr Flinders. A vote was taken, and Cllr Revill was elected as chair (4 votes in favour). Councillor Revill duly signed the declaration of acceptance of office.

25/101      To elect the Vice Chair of the Council

Cllr Flinders was nominated to be Vicechair

 Proposed Cllr Furey                      Seconded Cllr Merrin

 Resolved

25/102      Declaration of any interest to record the meeting

NONE

25/103      To receive apologies for absence

NONE

25/104      To receive declarations of interest

NONE

25/105      Appointment of Councillor’s

a.Planning Cllr Barnascone and Cllr Flinders Appointed

b.Finance, to include continuation of bank account signatories and budget committee as per Fin.Regs 3.1 and 5.2

At this point in the meeting Cllr Furey resigned from the council with immediate effect and left the meeting.

Cllr Revill, Cllr Merrin, Cllr Round and Cllr Flinders appointed

Update of the Unity Bank signatories to be added to the next meeting agenda.

c.Sports and Recreation

Cllr Merrin and Cllr Revill appointed

d.Leisure Park, to include continuation of waste bin emptying rota

The bin rota will continue. Cllr Flinders will not be added to the rota

e.Village Hall Cllr Flinders appointed

f.Highways, Footpaths and Street Lighting Cllr Maggs appointed

g.Cemetery Cllr Round appointed

h.Staffing Committee Cllr Merrin, Cllr Maggs and Cllr Flinders appointed

25/106     Review and adopt the Standing Orders of Claypole Parish Council

Proposed Cllr Barnascone                        Seconded Cllr Flinders

Resolved

25/107     Review and adopt the Financial Regulations of Claypole Parish Council

Proposed Cllr Flinders                                       Seconded Cllr Maggs

Resolved

25/108     Confirmation of arrangements for insurance cover in respect of all insurance

risks. Consider the renewal with Zurich Insurance £904.06

Proposed Cllr Merrin                                         Seconded Cllr Barnascone

Resolved

25/109      Review of the Councils and/or staff subscriptions to other bodies

Proposed Cllr Merrin                                         Seconded Cllr Flinders

Resolved

25/110      Review of the Councils Complaints procedure

Proposed Cllr Merrin                                         Seconded Cllr Jarman       

Resolved

25/111      Review of the Councils policies, procedures and practices in respect of its

obligations under freedom of information and data protection legislation

Proposed Cllr BarnasconeSeconded Cllr Flinders

Resolved

25/112      Review of the Councils policy or dealing with the press/media

Proposed Cllr Merrin                                         Seconded Cllr Jarman

Resolved

25/113      Review of the Councils employment policies and procedures

Clerk to draft employment police and procedures

Proposed Cllr Jarman                                                  Seconded Cllr Flinders

Resolved                            

25/114      Review the Council’s expenditure incurred under S.137 of the Local Government Act 1973

None to note

25/115      Determine the time and place of ordinary meetings of the council up to and including the next Annual Meeting of the council

1st Wednesday of the month (except August and December) at 6:45pm in the Colby Room at Claypole Village Hall.

Proposed Cllr Merrin                                         Seconded Cllr Jarman

Resolved         

25/116     To approve the minutes of the Parish Council Meeting held 2 April 2025

Minutes approved

25/117     Financial Matters, as follows:

i.To receive and note bank reconciliation and bank statements to 30 April 2025

Proposed Cllr Jarman    Seconded Cllr Round

Resolved

 

j.To receive and note all payments and receipts 1 April 2024 to 30 March 2025

Proposed Cllr Jarman Seconded Cllr Revill

Resolved                                                                

k.To resolve to approve and make payments as per the May             

payment sheet

Anglian Water (DD) £31.85

Octopus Energy (DD) £15.36

Reimbursement for litter pick £7.20

Reimbursement for litter pick £29.99

Community Heartbeat Trust £198.00

Clerk salary and expenses Redacted

 Clerk salary and expenses Redacted

Proposed Cllr Merrin                           Seconded Cllr Flinders

Resolved

25/118     Cllr Barnascone is asking the Council To consider the village community fund      

In previous years the council has provided funding for events in the village. The council have a grant policy and the 25/26 budget has funds available to

grant funds should organisations apply and this can be used to help fund community events.

25/119      Cllr Furey is asking the council to consider & agree changing the         

annual subscription of ICCM (Institute of Cemetery and Crematorium Management) from a single Councillor to a Corporate Membership.

Proposed Cllr Maggs                                         Seconded Cllr Flinders

Resolved 

25/120     To receive an update on the recruitment of a permanent Parish          

Cllr Merrin and Cllr Maggs shortlisted the applicants to four, who would be invited to attend for interview. The unsuccessful candidates have been contacted.

Interviews will take place on 15 May and an extraordinary meeting will be called to discuss the outcome.

25/121      Planning:

To consider planning applications (listed below)   

S25/ 0685

Proposal: Application for a Certificate of Lawful Development for the removal of an occupancy condition

No comments to be made

25/122    Chairmans Closing Comments

Cllr Jarman resigned from the Parish Council with immediate effect. The chair thanked him and Cllr Furey for all of their hard work during his time on the council.          

25/123     Date of next scheduled Parish Council Meeting

Wednesday 4 June at 6:45pm

Meeting Closed at 8:23pm