October 2025 Minutes
MINUTES OF THE MEETING HELD ON WEDNESDAY 15 OCTOBER 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
AT 6.45 PM
Present: Cllr Alice Maggs (AM), Cllr. Matt Revill (MRe), Cllr. Martin Round (MRo), Cllr Mark Merrin (MM), Cllr Darryl Flinders (DF)
Apologies: Cllr Charles Barnascone
Also Present County Councillor Ken Bamford
Clerk: Anne Daly
Public: 3 members of the public
25/185 Welcome by Chairman
Chairman welcomed all to the meeting and opened it at 6.48pm.
25/186 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
Suggestion to look at Chancel liability insurance.
Concerns around out of date information on the website, regarding former Councillor and Clerk.
25/187 Receive apologies and resolve to accept reasons for absence.
It was RESLOVED to accept apologies from Cllr Barnascone.
25/188 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
There were none.
25/189 Approve the minutes of the Parish Council meeting held on
3 September 2025
It was RESLOVED to approve the minutes of the meeting held on 3 September 2025.
25/190 To receive District and County Councillor report
County Cllr Bamford - various solar sites being approved by Central Government.
Asked to be kept informed on SKDC local plan.
Remembrance day -attending service at Lincoln Cathedral.
Has small amounts of funding available to help with projects.
Happy to help with anything related to Remembrance items.
Veterans Village – concept, Major trying to make it happen.
Ongoing roadworks still causing issues locally.
Planned maintenance – signs not being put in the correct place.
A traffic survey may be possible in the village.
Gonerby Moor development – SKDC looking at warehouses etc, Cllr asking to be kept involved.
25/191 Clerks Report and update on agreed action points
Now has access to Unity Bank.
25/192 Financial Matters, as follows;
a. To discuss and agree any actions relating to bank authorisations.
Chairman asked Councillors to authorise more quickly, request to be put on Whatapp.
b. To receive and note bank reconciliation and bank statements to
30 September 2025.
It was RESOLVED to note the bank reconciliation and bank statement.
c. To receive and note a summary detailed budget summary to
30 September 2025.
It was RESOLVED to note the budget summary to 30th September 2025.
d. To receive and note all receipts and payments 1 April 2025 to
30 September 2025.
It was RESOLVED to note receipts and payments for the year to 30 September 2025.
e. To resolve to approve and make payments as per the
September 2025 payment sheet.
It was RESOLVED to approve the following accounts for payment
Xenon Electrical Limited - £1088.64 blu banana - £525.82
Anne Daly - £84.99 SCIS - £35.64
Anne Daly - £444.12 Anne Daly - £29.00
PKF Littlejohn - £378.00 Freddie Allen - £1,242.00
Mike Monaghan - £700.00 Octopus Energy - £13.74
Freddie Allen - £1080 SCIS - £143.99
Anne Daly - £40.99 Mark Merrin - £36.91
25/193 Planning – none received.
25/194 To receive Councillor’s reports & updates for the following;
Community Park & MUGA
Builder emergency work – now paid
Repainting of the MUGA – chosen contractor proving difficult to get a start date.
Childs swing – needs repair
Tap refabricated
Gateway across Glebe land - now locked.
Signage put up.
Playground inspection to be arranged.
Damaged lighting in MUGA.
Wooden equipment needs repainting.
Village Hall;
Nothing to report
Cemetery;
1 burial and 1 internment
Contact Church re damaged wall
Update on any highway matters
Nothing to report.
25/195 To discuss and agree to submit a joint funding application with Newark Brazil to the Football Foundation for welfare and catering facilities. It was RESOLVED to defer to the next meeting – proposed MRo seconded Cllr MM.
25/196 To discuss and agree any actions relating to land supply remaining in the Parish.
It was RESOLVED to defer to the next meeting proposed Cllr AM seconded Cllr MM.
25/197 To discuss and agree any actions relating to the possible purchase of the Glebe land.
It was RESOLVED that quotes be obtained from three local surveyors – Proposed Cllr AM, seconded Cllr MM.
25/198 To discuss and agree maintenance of the defibrillator.
It was RESOLVED that Cllr Revill would carry out the monthly inspection.
Proposed Cllr AM, Seconded Cllr MM.
25/199 To discuss and agree any actions relating to the hiring of the MUGA.
Hiring of Muga, someone interested in doing this. Looking at how it could be hired out. It was Resolved that a hire system would be looked over next 5 months
Proposed Cllr AM, seconded Cllr MM.
25/200 To discuss and agree to the purchase of a village Christmas Tree.
It was RESOLVED to purchase for 2025 and find compromise for Christmas tree in future years. Proposed Cllr AM, seconded Cllr MM.
25/201 To discuss and agree actions relating to domain renewal.
It was RESOLVED to allow to lapse Proposed Cllr AM, seconded Cllr MRo.
25/202 To discuss and agree actions relating to investment of funds with CCLA.
It was RESOLVED to defer to the next meeting when transfer of funds and agreed would be agreed Proposed AM, seconded DF. Cllr MRo objected.
25/203 To consider the arrangements for emptying the refuse bins which are in the park/ play area.
It was RESOLVED contact Cllr Woods regarding correspondence received from SKDC. Proposed Cllr DF, seconded AM.
25/204 To discuss and agree a grant towards the OAP village Christmas Party.
It was RESOLVED to give a grant of £500 towards the OAP Christmas Party pro Proposed Cllr AM, seconded MM.
25/205 Chairs closing comments.
Thanks to both Cllrs and Clerk for all work, special thank you to Cllr Merrin for work done in the Park.
25/206 Date of next scheduled Parish Council meeting.
Next meeting to be held on 6 November to avoid a clash with bonfire night.
The meeting closed at 8.25.
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