22 January 2025 Approved Minutes
Claypole Parish Council
MINUTES OF THE EXTRAORDINARY MEETING HELD ON WEDNESDAY 22 JANUARY 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
AT 6.45 PM
Present: Cllrs. Charles Barnascone (CB), Stephen Jarman (SJ)(Chair), Alice Maggs (AM), Mark Merrin (MM), Matt Revill (MRe) (Chair) and Martin Round (MRo)
Apologies:
Absent: Cllr. Paddy Furey (PF)
Clerk: Anne Pallett
Public: No members of the public
25/022 Welcome by Chair
The Chair welcomed everyone to the meeting.
25/023 Receive apologies and resolve to accept reasons for absence.
None received.
25/024 To receive declarations of interest in items on the agenda in accordance with the requirement of the Localism Act 2011 and to consider any applications for dispensations regarding DPI’s.
Cllr. MRe as a member of Claypole Cricket Club and Cllr SJ as a member of the Village Hall Committee declared an interest in item numbered 5 on the agenda.
25/025 To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from items numbered 5, 6 and 7 on the agenda.
25/026 The Chairman brought this item forward on the agenda.
To consider the agreement with Newark Brazil FC for Maintenance of Claypole Community Playing Field
The Parish Council resolved that the draft agreement presented by Cllr Revill be sent to Newark Brazil for their agreement and signature.
Proposed Cllr. SJ Seconded Cllr MM
All in favour
25/027 To agree Claypole Parish Council specification for mowing and maintenance of grassed areas. (Large Area, Small Area and Overall Area)
Cllr. Maggs arrived whilst this item was being discussed.
The Parish Council discussed the draft specifications option one and option two produced by Cllr. Revill. There is also the option to tender for an overall contract of option one and two combined. There was discussion around the maintenance of the cultivated areas (gardens). Cllrs. to forward details of any relevant contractors to the Clerk within 48 hours. The Clerk will then send out the tender information directly to contractors. The information will also be put out on the Parish Council website and facebook page and in the noticeboard. Responses to be received within 30 days.
Proposed Cllr. MM Seconded Cllr AM
All in favour
Cllr MRe left the room at 7.21pm for a few minutes and returned to take part in the meeting for the following item
25/028 To consider the quotes for the MUGA surface cleaning and resurfacing options
The Parish Council considered four quotes for the cleaning of the MUGA. They resolved to progress with the quotation from Soft Surfaces at a cost of £2738.70 plus vat to clean and make minor repairs. Clerk to contact Soft Surfaces to ensure they will carry out this work for the price as this was included as part of another quote for additional work. Clerk to then send Purchase Order to Soft Surfaces.
Proposed Cllr. MM Seconded Cllr. MRe
All in favour
Resurfacing to be considered at next Parish Council meeting with information to be provided by Cllr. Revill in respect of options for different types of surfacing and relevant quotes.
25/029 Chairs closing comments
The Chair thanked everyone for attending the meeting.
25/030 Date of next scheduled Parish Council meeting – Wednesday 5 February 2025
Meeting closed 7:54pm