5 March Approved Minutes
Claypole Parish Council
MINUTES OF THE MEETING HELD ON WEDNESDAY 5 MARCH 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
AT 6.45 PM
Present: Cllrs. Charles Barnascone (CB), Cllr Paddy Furey (PF), Cllr. Stephen Jarman (SJ)(Chair), Cllr. Alice Maggs (AM),Cllr. Matt Revill (MRe) and Cllr. Martin Round (MRo), Cllr Mark Merrin (MM)
Apologies: None
Absent: None
Clerk: Claire Blackman
Public: Two members of the public
25/052 Welcome by Chairman
The Chair welcomed everyone to the meeting
25/053 Public participation
The Chair reminded members of the public that CPC Standing Orders specified a maximum time limit for public participation of 15 minutes.
A member of the public raised the issue of the resurfacing of the MUGA, explaining that the funding option has now closed. In order to look at other funding option, he will contact the Clerk
to request the three quotes and details of funding the Parish Council would be contributing.
25/054 Receive apologies and resolve to accept the reason for absence
NONE
25/055 To receive declarations of interest in items on the agenda in accordance with the requirements of the Localism Act 2011 and to consider any applications for dispensation regarding DPI’s
NONE RECEIVED
25/056 To Consider Co-option of a councillor
One application has been received. He introduced himself and answered questions from the councillors. Cllr Jarman proposed the applicant for: the position. Cllr Maggs seconded.
The council voted 3 for, 2 against and 1 abstained from voting. Darryl Flinders was appointed, completed the Acceptance of Office form and joined the meeting.
25/057 To Approve the minutes of the Parish Council Meeting held on 5 February 2025
The minutes were approved as presented and signed by the Chair.
25/058 To approve the minutes of the extraordinary meeting held on Thursday 20 February 2025
The minutes were approved as presented and signed by the Chair.
25/059 To receive District and County Councillor report
Cllr Wood gave an update, including providing some additional information surrounding the UK Prosperity Fund. Litter will be cleared along the A1 this month
for the full length of South Kesteven District and residents can now report fly tipping via the Fix My Street portal and it is hoped that the ability to report missed bin
collections will be added. The new depot should be finished towards the end of the year. Cllr CB asked Cllr Wood if he would be able to provide any additional information
relating to the consultation relating to the Local Development scheme and Cllr Wood confirmed he would look in to this.
25/060 Clerks Report and update on agreed action points
The Clerk stated that she has been taking time to get up to speed with current issues following the handover from the outgoing Clerk.
25/061 Financial Matters as follows
A.The Parish Council received and noted the bank reconciliation and bank statements to 28th February 2025. Total held in bank accounts on 28th February Signed by Cllr AM
B.The Parish Council received and noted all receipts and payments 1 April 2024 to 28th February 2025.
C.The Parish Council received the Ear Marked Reserves balance as at 28th February 2025.
D.The Parish Council approved payments as per March payment sheet as follows:
Octopus Energy (DD) £6.18
Clerks Salary March GDPR
Clerical Expenses £218.29
LALC Annual Training Scheme £160.00
LALC Training £36.00
SCIS (emails & office 365) INV11384 £31.68
Clerk Salary March GDPR
HMRC PAYE GDPR
Clerical Expenses £26
HMRC PAYE GDPR
Cllr Am and Cllr PF to authorise bank payments
25/062 The Council noted receipt of the VAT refund of £1489.75 from 1st August 2024 to 31st January 2025.
25/063 To resolve to add Claire Blackman (Temp Clerk/RFO) and Cllr MM to bank mandate as administrator only and to sign relevant paperwork
Proposed Cllr PF Seconded Cllr SJ
All in favour RESOLVED
Agenda item(s) 22-27 bought forward by the Chair
25/064 To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from the following items
Resolved
25/065 4 tenders were received for the grass cutting contract. Cllr MRe has reviewed them and provided his feedback on all of the companies who provided
quotations. It was proposed that Freddie Allen be awarded the contact on the understanding that his insurance, risk assessments and details of staff training be provided within 7 working.
Proposed Cllr Jarman Seconded Cllr MRe
Cllr DF and Cllr MRo abstained
Approved
25/066 Cllr MM confirmed that the MUGA will be cleaned next week and the 10 minor repairs will be carried out. Cllr MM will request copies of insurance and risk assessment.
Cllr MRo asked that the school is asked for a risk assessment before they can use the MUGA. Cllr MRe will request that this is added to the agenda for April’s meeting.
25/067 The lease for the land comes to an end in 2026 and it is unclear if the lease will be extended. Cllr SJ set out the steps that would be required to and stated that the
Council would need to obtain a valuation of the land and make an offer to the diocese.Councillors had a discussion around delegating some of the tasks related to investigating
the purchase of the Glebe Land. Cllr MRo became frustrated that no decision on delegating work could be made and was asked by The Chair to step out of the meeting. Cllr MRo refused and the Chair closed the meeting.
Meeting closed at 7:45pm