2 April Approved Minutes

Claypole Parish Council  

 

Present:        Cllrs. Charles Barnascone (CB), Cllr. Stephen Jarman (SJ)(Chair), Cllr. Alice Maggs (AM),Cllr. Matt Revill (MRe)

and Cllr. Martin Round (MRo), Cllr Mark Merrin (MM), Cllr Darryl Flinders (DF)

Apologies:     None

Absent:         Cllr Paddy Furey

Clerk:           Claire Blackman

Public:          One member of the public, DC and CC

Welcome by Chairman

The Chair welcomed everyone to the meeting

25/078          Public participation

The Chair reminded members of the public that CPC Standing Orders specifies

a maximum time limit for public participation of 15 minutes.

NONE

25/079          Receive apologies and resolve to accept the reason for absence

Cllr Paddy Furey

25/080          To receive declarations of interest in items on the agenda in accordance with the requirements of

the Localism Act 2011 and to consider any applications for dispensation regarding DPI’

 NONE RECEIVED

25/081          Approve the minutes of the Parish Council meeting held on 5 March

The minutes were approved as presented and signed by the Chair.

25/082          To Approve the minutes of the Extraordinary Parish Council Meeting held on 5 March 2025

The minutes were approved as presented and signed by the Chair.

25/083          To receive District and County Councillor report

CC Maughan gave his report stating this would be is final county council report and thanked the Parish Council

for their support over the past 8 years. In the next few days letters from SKCC will be delivered to residents on

Tinsley Close and Redthorn Way in relation to the flooding informing them of some work that is being carried out

and asking for information around water flows. National Highways are planning to close approximately 59 minor

 access points on the A1 between Stamford and Blyth on safety grounds and planning for the future.

Cllr Wood gave his District Council update. There is a planning application to be discussed and the

planning officer is happy to accept any comments from the Paish Council later this week. Nominations

for the elections have closed and candidates have been published on the SKDC website.

25/084          Clerks Report and update on agreed action points

The clerk confirmed that we are still waiting for the risk assessments from Newark Brazil for clearing the land.

 They have been chased again.  

 25/085         Financial Matters as follows

A.  The Parish Council received and noted the bank reconciliation and bank statements to 31 March 2025.

Total held in bank accounts on 31 March 2025 Signed by Cllr AM & Cllr MRo

B.The Parish Council received and noted all receipts and payments 1 March 2024 to 31 March 2025.

Cllr MRo asked that it was noted the water bill was an estimated reading and suggested that a metre reading was provided.

 C.The Parish Council approved payments as per March payment sheet as follows

 Clerk SalaryGDPR

 SCIS council emails £26.40

 SCIS council emails£5.96

 Community Heartbeat defib maintenance £198.00

 Reimbursement for litter pick £7.20

 Reimbursement for litter pick £29.99

 Clerk Salary(PAYE )GDPR

 Clerk Salary& expensesGDPR

 Clerk Salary & expensesGDPR

 Octopus Energy £15.36

 Anglian Water £31.85

Cllr Am and Cllr MRo to authorise bank payments

Proposed Cllr Barnascone                                Seconded Cllr Merrin

All in favour

25/087     To resolve to adopt the CPC Co-option Policy, Procedure and Application form as presented

by the Clerk and recommend by the internal auditor

Proposed Cllr Maggs                                       Seconded Cllr Reville

 All in favour

 RESOLVED

25/087    To resolve to adopt CPC Risk Management Policy as presented by the Clerk and

recommended by the internal auditor

Proposed Cllr Jarman                                      Seconded Cllr Barnascone

 All in favour

 RESOLVED

25/088    To resolve to adopt the CPC Risk Assessment as presented by the Clerk and the internal auditor. 

Proposed Cllr Jarman                                      Seconded Cllr Maggs

 All in favour

 RESOLVED

25/089     To agree to set up a working group to deal with, as per the CPC Retentin

of Documents policy, the Parish Council historical paperwork, which has

been taken out of storage and to set up filing system, enabling swift retrieval, in fireproof bags to be secured in locked

storage box and stored at Village Hall.Agree a date for completion of this task.

It was RESOLVED that Cllr Jarman, Cllr Flinders and the Clerk would form the working group to deal with the Parish Council historical paperwork.                   

25/090     To agree Terms of Reference for working group to deal with historical   paperwork.

Proposed Cllr Jarman                                      Seconded Cllr Maggs

RESOLVED

25/091         To consider request from Newark Brazil for permission to place portable toilets at the Community Playing field.

The proposed location will be just as you enter the field, up against the Muga fence. See email sent to Cllrs 17 February 2025.

Cllr Reville has asked for a meeting with the headteacher of the school to try and resolve the issue. Cllr Barnascone suggested

 that the Parish Council could assist with discussions between Newark Brazil and the school. It was agreed that Cllr Reville

 and Cllr Merrin would action this.

25/092         To consider the plans for Newark Brazil FC for the development of their facilities. Deferred from last meeting.

See email from Cllr MRe dated 28 January 2025, response from Clerk and request from Cllr CB for this to be an agenda item.

Cllr Reville has actioned this and sent an email to the contractor.

25/093          Planning

The council discussed a planning application and it was resolved that no comments would be made in relation to the application.

The clerk to email SKDC                 

25/094          To receive Councillor’s reports & updates for the following;

Community Park & MUGA                 MRe/MM

Cllr Merrin confirmed that following his report last month. The signage on the MUGA is still

inadequate and the dog fouling sign on the gate is damaged and needs replacing. The Clerk request replacement sign from SKDC.

Cllr Jarman thanked Cllr Merrin for his work on the cleaning of the MUGA and   commented that the surface looked excellent.

Village Hall;                                   SJ

Nothing to report

Cemetery;                                      PF

Nothing to report

Update on any highway matters    MRo

Cllr Round had nothing to report. Cllr Flinders provided information obtained from National Highways regarding the

flooding at on the A1 slip road at Fernwood and discussions regarding changing the layout of left hand turn to Claypole

and potentially adding a slip road instead of closing it.

25/095          To set up a date for the Annual Parish Meeting

Cllr Jarman confirmed that the Annual Parish Meeting would be held on Wednesday 7 May at 6:15pm in the Colby Room at the Village Hall

25/096           To agree the cost to have the MUGA painted

Three quotes were received for the painting of the MUGA surface and line markings. The council discussed the quotes and the

contractors and the quote from Park Marks was recommended and risk assessments and insurance documents would need to be supplied.

Proposed Cllr Merrin                             Seconded Cllr Reville

Cllr Round and Cllr Flinders abstained from voting

RESOLVED

25/097          To discuss possible action to be taken regarding young people at Claypole Bridge during the warmer weather

The council discussed possible action that could be taken to prevent young people congregating at Claypole Bridge.

It is possible to plant brambles to create a hedge, which will fit in with the natural surroundings and make it more difficult for

people to enter the water.

025/98          Chairs closing comments

025/99          Date of next scheduled Parish Council Meeting

7 May 2025

Meeting Closed at 8:20pm