2 September Approved Minutes
Claypole Parish Council
Minutes - 2nd September 2025
MINUTES OF THE MEETING HELD ON WEDNESDAY 2 SEPTEMBER 2025 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
AT 6.45 PM
Present: Cllrs. Charles Barnascone (CB), Cllr. Matt Revill (MRe), Cllr. Martin Round (MRo), Cllr Mark Merrin (MM), Cllr Darryl Flinders (DF)
Apologies: Cllr. Alice Maggs
Also Present County Councillor Ken Bamford
Clerk: Anne Daly
Public: 5 members of the public
25/162 Welcome by Chairman
The Chairman welcomed all to the meeting and opened it at 18.46.
25/163 Public participation
To receive questions and comments from members of the public. Limited to 15 mins. Please note, the entitlement to speak is only on items on the published agenda.
Defib – who is taking the responsibly for it.
Ladies cricket club interested in using facilities.
White bridge – LCC.
Sale of cemetery – cannot be sold.
25/164 Receive apologies and resolve to accept reasons for absence.
It was RESOLVED to accept apologies from Cllr Maggs Proposed MM, seconded DF.
25/165 To receive declarations of interest in items on the agenda in accordance with the requirement of the Localism Act 2011 and to consider any applications for dispensations regarding DPI’s.
There were none.
25/166 To discuss and agree to submit a joint funding application with Newark Brazil to the Football Foundation for allow the PC to help with funding apparition for welfare and catering facilities.
It was RESOLVED to defer to a future meeting.
25/167 To discuss and agree implications and associated actions of Newark Brazil taking over the maintenance of the field.
It was RESOLVED that a site visit would be arranged for a Thursday evening. Proposed MM, seconded DF.
25/168 To discuss and agree to maintenance work on the playpark and playing field.
It was RESOLVED to carry out work as per email on 26.08.25. Proposed MM, seconded DF.
25/169 To discuss and agree actions and implications of restriction of access to the overflow car park.
Newark Brazil thanked for clearing the land. It was RESOLVED to do minimal amount of work until future of the land is known. Minimal work of hoops and padlocks to be carried out up to a cost of £400. Proposed MM, seconded DF.
25/170 Approve the minutes of the Parish Council meeting held on
2 July 2025 - It was RESOLVED to approve the minutes of the meeting held on 2nd July proposed MRo seconded DF.
5 August 2025 It was RESOLVED to defer to a future meeting.
13 August 2025 - It was RESOLVED to approve the minutes of the meeting held on proposed MRo seconded MM.
25/171 To receive District and County Councillor report
Cllr Ken Bamford Report – sent report.
Will follow up if sent items.
Objection sent regarding reclassification of village.
End of Hoff land, who owns land???????
Cllr Paul Woods – sent apologies.
25/172 Clerks Report and update on agreed action points
Clerk still doesn’t have access to banking system.
Date obtained for MUGA to be painted.
Request from undertaker for an internment.
25/173 Financial Matters, as follows;
- To receive and note bank reconciliation and bank statements to 31 August 2025.
It was RESOLVED to note bank reconciliation Proposed MM, seconded CB.
- To receive and note a summary of receipts and payments to 31 August 2025.
It was RESOLVED to note a summary of receipts and payments to 31st August 2025.
Proposed MM, seconded CB.
- To receive and note all receipts and payments 1 April 2025 to 31 July. To be sent out following last day of month.
It was RESOLVED to note all receipts and payments to 31st August.
Proposed MM, seconded CB.
- To receive Ear Marked Reserves balance as at 31 July 2025
It was RESOLVED to defer to a future meeting.
- To resolve to approve and make payments as per the September 2025 payment sheet
It was RESOLVED to approve the following accounts for payments
Proposed MM, seconded CB.
SCIS Office - 365 and Councillor Emails £35.64
Unity Bank - Bank service charge - £6
Octopus Energy - Electricity - £12.49
Octopus Energy - Electricity - £1.92
Anthony Northcote - Planning Consultation £405
Freddie Allen - Grass Cutting- £1242
Octopus Energy - Electricity £14.21
Anne Daly – September salary - £418.32
Freddie Allen – Grass cutting - £1,242.00
25/174 Planning
- To consider planning applications (listed below): -
S25/1152
Erection of 1 bedroom annexe associated with main dwelling.
Hill View, Stubton Road, Claypole, Lincolnshire, NG23 5BP
It was RESOLVED the Council would support the application.
Proposed MRo, seconded CB.
S25/1248
S73 application to vary condition 1 (approved plans), of planning
permission S24/0292 (Retrospective application for the demolition
of 2no. buildings, reuse of an existing building, and the erection of
3no. new buildings on the site (2no. erected and 1no. proposed).
The installation of 40no. solar panels on land within the site)
Hill View , Stubton Road, Claypole, Lincolnshire, NG23 5B
Application for a Certificate of Lawful Development for siting
of a mobile home
The Council had no objection.
- To note Decisions – made by SKDC
S25/0685 Use/operations/other matter Certificate of Lawful Development for occupation of the dwelling in breach of conditions 1 and 2 relating to planning permission ref: WK.5659 (Erection of bungalow and garage)
S25/1073 Proposed single storey extension to the rear of existing dwelling. Location: Robins Nest 5 Rectory Lane Claypole Lincolnshire NG23 5BH
The Council noted the decisions detailed above.
25/175 To receive Councillor’s reports & updates for the following;
Community Park & MUGA - MM
New signs had been ordered.
MUGA to be repainted 22nd September.
Quotes to be obtained for broken gate.
Lights were broken on the MUGA to be repaired. It was RESOLVED for them to be repaired at a cost of approximately £900. Proposed MM, seconded CB.
Village Hall - DF
Fun day had gone well – well supported.
Cemetery – Mro
Request had been received for an internment.
Update on any highway matters – AM
Not present
25/176 To discuss and agree to a Microsoft upgrade at a cost of £84.99.
It was RESOLVED to approve the Microsoft upgrade at a cost of £84.99.
25/177 To discuss and agree actions relating to annual inspection of the playground.
It was RESOLVED to have ROSPA to do an annual inspection. Proposed MRo, seconded DF.
25/178 To discuss and agree actions relating to investment of funds with CCLA.
Defer to next month.
25/179 To consider the arrangements for emptying the refuse bins which are in the park/ play area.
It was RESOLVED to set up a temporary rota but to look for a third party to take on the work. Proposed MM, seconded CB.
25/180 To discuss and agree actions relating to investigate the field to the left when leaving the village, which houses a white container.
It was RESOLVED to contact planning enforcement. Proposed MRo, seconded MM.
25/181 To discuss and agree actions relating to the footbridge at the end of Welfen Lane.
It was RESOLVED to report on fix my street.
25/182 To discuss and agree any actions regarding the approach from a resident regarding the sale of part of the cemetery for a garden extension.
The land cannot be sold. It was RESOLVED to notify the resident to that effect.
Proposed MRo, seconded MM.
25/182 To discuss and agree to approve the NJC payaward for the Clerk backdated to June 2025.
It was RESOLVED to approve the NJC pay award for the Clerk, back dated to June 2025. Proposed DF, seconded MM.
25/183 Chairs closing comments.
The Chairman thanked all for attending.
25/184 Date of next scheduled Parish Council meeting.
Next meeting 1st October.
The meeting closed at 9.20.
CLOSE