5 June 2024
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 5 June 2024 at 6.45 pm in the Coulby Room
in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend.
This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Pallett …… Clerk to the Council. Date: 29 May 2024
1 Welcome by Chairman
2 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
3 Receive apologies and resolve to accept reasons for absence.
4 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
5 Approve the minutes of the Parish Council meeting held on Appx 1
1 May 2024
6 Approve the minutes of the Extraordinary Parish Council meeting Appx 2
held on 22 May 2024
7 Update on any agreed action points
8 To receive District and County Councillor report
9 Chair to sign Declaration of Acceptance of Office
Deferred from last meeting.
10 To receive the annual Internal Audit Report for 2023-24 financial Appx 3
Year and consider any action required to be taken
11 To consider and resolve to approve the Annual Governance Appx 4
Statement for the 2023-24 financial year
12 To consider and resolve to approve the annual accounting Appx 5
statements for the 2023-24 financial year including
Explanation of Variances
13 To set the dates for the period of the exercise of public rights as
10 June 2023 to 19 July 2023 inclusive
14 Review of CPC Standing Orders NALC Model SO circulated Appx 6
Deferred from last meeting
15 Review of CPC Financial Regulations NALC Model Regs Appx 7
circulated Deferred from last meeting
16 To review all other CPC policies and procedures
17 To agree amendment to Social Media Policy AM
18 To consider adoption of an Agenda Item Request Form Appx 8
19 To agree to return amended Licence between CPC and Newark
Brazil FC, as per last meeting, to solicitor for agreement.
20 To consider request from solicitor for an A3 1:1250 Ordnance Survey
Base Plan of the area in the Licence at a cost of £33.00 plus vat
21 To agree installation of cemetery notice board MRo
22 To consider condition of MUGA MRe
23 To consider applications for grants MRe
24 To ratify decision to pay Debtist £471.62 in relation to outstanding
contractual payments to Timify
25 To approve extra hours worked by Clerk in April and May 2024.
26 To consider increasing grass cutting at the Community Park to once MRe
a week until September.
27 To approve LALC training course on Cemetery Memorial PF
Management & Inspections, run by ICCM, cost £72.50.
28 To resolve to set Claypole Cricket Club fees for use of field at £250 & PF
agreement of Claypole Cricket Club to pay water usage on monthly
basis and for Club to install their water meter.
29 To resolve the Cricket Club advertising banners around park PF
payments. Note; last year’s fees have not yet been paid to Council
30 To agree to pay expenses of £12.00 to Cllr Barnascone for bin bags for
litter pick. Receipts provided.
31 Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to Appx 9 & 10
30 April 2024.
b. To receive and note all receipts and payments 1 April 2024 to Appx 11
30 April 2024.
c. To approve payments made 1 May 2024 to 31 May 2024 Appx 12
To be sent out following last day of month
32 Planning
a. To consider planning applications (listed below)
S24/0785
Proposal: Proposed single storey rear extension.
Blaire Rowan 3 Rectory Lane Claypole Lincs
S24/0802
Proposal: Erection of garage
107 Main Street Claypole Lincs
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
S23/2126
Construction of 3 no dwelling including private drive access.
Development Site Next To 31 Barnby Lane Claypole Lincolnshire NG23 5AW
Decision 24 May 2024 Approved conditionally
S24/0292
Retrospective application for the demolition of 2no. buildings, reuse of an
existing building, and the erection of 3no. new buildings on the site
(2no. erected and 1no. proposed). The installation of 40no. solar panels on land
within the site. Hill View Stubton Road Claypole Lincolnshire NG23 5BP
Decision 10 May 2024 Approved conditionally
c. Other Planning Matters
33 Clerks Report
34 To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MRo
Village Hall; SJ
Cemetery; PF
Update on any highway matters PF
35 Correspondence:
a. LALC – Pre-election briefing 28 May 2024
b. Newsletter from Cllr. Maughan 22 May 2024 email circulated
24 March 2024
c. LALC e-news 17 May 2024
36 Chairs closing comments
37 Date of next scheduled Parish Council meeting – 3 July 2024