Agendas and Reports - 2024

1

Welcome from Chairperson

SJ

2

Public Forum - To receive questions and comments from members of the public, limited to 15 mins, and please note, the entitlement to speak is only on items on the published agenda.

3

To receive and vote to accept Apologies for Absence

All

4

To receive Declarations of Interest in accordance with the requirements of the Localism Act 2011 and to consider any applications for dispensations regarding DPI’s

All

5

To approve the minutes of the Parish Council meeting held on 4th October, 1st November & 6th December 2023, previously circulated

All

6

Update on any agreed actions:

OUTSTANDING ACTION POINTS FOR THE PARISH COUNCIL

*Complete year end accounts.

*Submit accounts and all associated documents to Internal Auditor.

*Once Internal Auditor has carried out checks the council will need to approve.

*AGAR needs to be completed and submitted to PKFL

*Notification of Public Rights needs to be published and displayed in the parish to advise members of the public when and where they are able to inspect the AGAR and accounts.

• To appoint an internal auditor/accountant to complete year end accounts & prepare them for AGAR submission to external auditors PKFL.

Newark Brazil Contract, queries discussed, amendments to be made & document sent to Solicitors for verification.

Chair, Cllr. Jarman & Cllr. Revill to meet with contractor to discuss shortfall in work standards in several areas.

COUNCIL TO ACTION WITHOUT DELAY

SJ

MRe

SJ/MRe

7

Locum Clerks report:

No Clerk, no report

8

To receive Councillor’s reports & updates for the following;

1. Community Park & MUGA
2. Village Hall;  
3. Cemetery;

MRe/MRo

SJ

PF

9

To receive District Councillor report

PW

10

To receive County Councillor report

AM

11

Financial Matters as follows;

1. Updated receipts & payments, circulated prior to meeting.
2. Financial report, circulated prior to meeting.
3. Agreed payments made in December; Newark Storage-£48, Locum Clerk salary £345, F. Allen Landscapes £1326, Pensioners lunch donation £350, Purchase of Christmas tree £118.50.
4. To approve purchase of a new Litter Pick banner, cost £60 inc. VAT
5. To approve printing expenses payment for PF, £34.07 inc. VAT, invoices provided.

Recommendations; To accept reports, updates and make payments as presented.

To review and approve the Budget & Precept Charge for 2024/25, circulated prior to meeting.

12

Planning matters;

Applications:

S23/2155 - Proposed garage structure with store and office over

S23/2233 - Single story extension to the rear of existing cottage, relocation and extension of garage building, development of a new dwelling on land to the rear.

Results: None received.

CB

13

Highways matters:

Update on any highway matters

PF

14

Correspondence:

SKDC Tree & Woodland Strategy email

Free Adult CPR and Defibrillator Training

All

15

To discuss & approve updated Social Media Policy, previously circulated.

AM

16

To discuss and agree actions regarding the design of a new Parish Council logo by Claypole Primary School.

AM

17

To discuss whether items from the Parish Magazine might be permitted to appear on the Claypole Parish Council website, as items/news of interest.

AM

18

To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from item 21

SJ

19

Chairpersons closing comments

SJ

20

Date of next scheduled Parish Council meeting – 7th February 2024

21

Staffing matter, see confidential report, previously circulated.

SJ