Agendas and Reports - 2024

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Present

Stephen Jarman (SJ, Chair), Charles Barnascone (Vice Chair), Paddy Furey (PF) Alice Maggs (AM), Martin Round (MRo) & Matt Revill (MRe). LCC Councillor A. Maughan & SKDC Councillor P. Wood & one member of the public were in attendance.

Action

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Welcome

The Chair welcomed all to the meeting and proceeded to the Public Forum.

After the Forum the Chair announced the meeting would be recorded.

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Apologies and Reasons for Absence

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Declarations of Interest

No declarations received.

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Motion proposed by PF to allow County Councillor A Maughan to present his report at start of meeting to allow him to leave on other business, seconded SJ & passed.

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Approval of minutes

It was resolved that the minutes of the Parish Council meetings held on

4th October, 1st November & 6th December are an accurate recording of the

business conducted and were signed by the Chair as approved.

SJ

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Update on Agreed Actions from the Minutes

OUTSTANDING ACTION POINTS FOR THE PARISH COUNCIL

*Complete year end accounts.

*Submit accounts and all associated documents to Internal Auditor.

*Once Internal Auditor has carried out checks the council will need to approve.

*AGAR needs to be completed and submitted to PKFL

*Notification of Public Rights needs to be published and displayed in the parish to advise members of the public when and where they are able to inspect the AGAR and accounts

Cllr Round advised accounts were completed but would like assistance to prepare them for AGAR completion. It was resolved to appoint an internal auditor to assist with this.

Revised Newark Brazil Contract sent out to Newark Brazil, but not to Solicitors as proposed at previous meeting. Revised document to be circulated to Councillors for approval and then sent/taken to Solicitors for advice/clarification.

Cllr’s SJ & MRe to arrange meeting with grounds maintenance contractor to discuss shortfall in work standards, carried forward to next meeting.

MRo

PF/SJ

MRe

SJ/Mre

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Acting Clerk’s Report

No report

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Councillors Reports and Updates

Community Park: New tree planting in park completed. Tall tree from Old Rectory fell over during storm damaging one new tree, sorted out & area tidied up.

Still trying to obtain prices for new zip wire seat, one Company would not supply for our system.

Village Hall: New kitchen being fitted and library refurbishment ongoing.

Cemetery: Interment of ashes postponed due to very wet conditions after storms. There was no damage to any memorials reported or seen after the storms

SJ/MRe

PF

SJ

PF

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District Councillor/County Councillor Reports

County Councillor report received in person.

District Councillor report received in person.

AM

PW

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Financial Matters:

1. Resolved to accept updated receipts & payments sheet and financial report, circulated prior to meeting. Proposed SJ/Seconded CB, approved.
2. Resolved to approve purchase new litter pick banner, Prop SJ/Sec MRe.
3. Resolved to approve printing expenses for PF, Prop SJ/Sec AM.
4. The draft budget and report for 2024/25 was presented, discussions carried out, report accepted and budget agreed. Prop SJ/Sec AM.
5. A 12% increase in the Precept was agreed, an increase of £2605.08 to £24,314.10.

All

Cllr. M Round left the meeting at 8.25pm

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Planning Matters and Results:

Planning applications;

S23/2155 – Full planning application to build garage with store & office over, no objections to be raised.

S23/2233 – Full planning application for single storey extension to rear of existing cottage, no objection, but concerns raised about choice of materials are in keeping with surrounding area.

Results: No results to report.

CB

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Highway and Footpath Matters:

None received.

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Correspondence:

SKDC Tree & Woodland Strategy, email received inviting Councillors to attend a workshop on this subject. Interested members to notify SKDC.

Adult CPR & Defibrillator Training – “Save a Life” courses set up by LeisureSK for Communities, it was resolved to set up 2 courses & invite members of the public to attend. Prop PF/Sec SJ

Council website – still unable to access, PF to find & send LALC Webmaster contact details to AM.

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Social Media Policy: resolved to accept updated policy. P-AM/S-MRe

AM

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New Parish Council Logo; as logo’s received late it was resolved to carry over to next meeting.

AM

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Parish Magazine items: Discussions on Parish Magazine items being permitted to appear on PC website. Resolved to reserve Council website for Council business only, but to allow Community interest items on our Facebook page. Prop Mre/Sec AM.

AM

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Chair resolved to close meeting for closed session discussions on staffing matters, excluding public & press, carried unanimously.

SJ

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Chairpersons closing statements:

The Chair thanked everybody for their attendance at the meeting. The meeting closed at 8:55pm.

Next meeting: Wednesday 7th February 2024.

SJ

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Meeting moved into closed session:

Discussions carried out to appoint a new Clerk for the Parish Council, a candidate had been interviewed by SJ & PF. Questions were raised & answered.

It was resolved to appoint Anne Pallett as the new Clerk to the Parish Council. Proposed AM/Seconded MRe, passed unanimously.

The following were resolved:

1. 20-25 hours/month on appropriate salary rate of the NJC for Local Government Services.
2. To appoint the new Clerk as the Responsible Financial Officer (RFO) when Council has completed the AGAR reports for 2022/23 & 2023/24 accounts.

Proposer AM/Seconder MRe, passed unanimously.

SJ

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The closed session closed at 9:20 pm.

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True and accurate record of minutes:

Signed.......................................................................................................

Chairperson

Date...........................................................................................................