4 December 2024
Claypole Parish Council
Meeting Agenda
Meeting Agenda
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 4 December 2024 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Pallett …… Clerk to the Council. Date: 29 November 2024
1. Welcome by Chairman
2. Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
3. Receive apologies and resolve to accept reasons for absence.
4. To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
5. To agree to sign Licence to Occupy in respect of Claypole Community Park
Sports field with Newark Brazil FC
6. Approve the minutes of the Parish Council meeting held on Appx 1
6 November 2024
7. Approve the minutes of the Parish Council Extraordinary meeting held Appx 2
on Wednesday 13 November 2024
8. Update on any agreed action points
9. To receive District and County Councillor report
10. Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to Appx 3
31 October 2024.
b. To receive and note all receipts and payments 1 April 2024 to Appx 4
30 November 2024. To be sent out following last day of month
c. To approve payments made 1 November 2024 to 30 November 2024 Appx 5
To be sent out following last day of month
11. To receive recommended budget for 2025-26 from Budget Working Appx 6-8
Group Meeting held on Thursday 21 November 2024 and agree precept for
2025-26
12. To receive minutes and recommendations from Staffing Committee Appx 9
meeting held on Saturday 9 November 2024.
To be sent out by Staffing Committee.
13. To agree to annual subscription to Parish Online, cost £86.40
14. To agree to refund Cllr MM for padlocks purchased to secure MUGA.
15. To agree to refund Clerk for purchase of tie wraps for fastening poppies to lamp posts £7.99
16. To discuss and agree to enter into agreement with Lincolnshire County
Council in respect of Community Orchard. Cllr SJ to provide information.
17. To consider cutting of hedges around the leisure park.
18. To review the Play Area Inspection report and decide on any action Appx 10
which needs to be taken including any work on MUGA to enable re-opening.
19. Planning
a. To consider planning applications (listed below):-
24/1912/FULL
Installation of internal fencing upon closure of public house
The Woolpack 33 Main Street Claypole
24/1915
Wooden fence erected to rear of property. This now acts as security for disabled elderly family member who9 has Alzheimers and dementia.
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
None
c. Other Planning Matters
20. To agree to pay Clerk for extra hours worked in November 2024
21. Clerks Report
22. To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MM
Village Hall; SJ
Cemetery; PF
Update on any highway matters MRo
23. To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from items 20 and 21
24. Staffing
25. Grass cutting contract
26. Chairs closing comments
27. Date of next scheduled Parish Council meeting