Agendas and Reports - 2024

7 February 2024

Claypole Parish Council  

Meeting Agenda

 

Councillors/Members are hereby summoned and members of the public and press are invited to attend the Parish Council Meeting on Wednesday 7th February 2024 at 6.45pm in the Village Hall Library.

The business to be dealt with at the meeting is listed below.

 

Signed …… P Furey …… Temporary Clerk to the Council. Date: 1st February 2024

 

1

Welcome from Chairperson

SJ

2

Public Forum - To receive questions and comments from members of the public, limited to 15 mins, and please note, the entitlement to speak is only on items on the published agenda.

 

3

To receive and vote to accept Apologies for Absence

All

4

To resolve and approve Co-option of new Councillor Mark Merrin

All

5

Signing of Declaration of Acceptance of Office book – Mark Merrin

MM

6

To receive Declarations of Interest in accordance with the requirements of the Localism Act 2011 and to consider any applications for dispensations regarding DPI’s

All

7

To approve the minutes of the Parish Council meeting held on 4th January 2024, previously circulated

All

8

Update on any agreed actions:

OUTSTANDING ACTION POINTS FOR THE PARISH COUNCIL

*Complete year end accounts.

*Submit accounts and all associated documents to Internal Auditor.

*Once Internal Auditor has carried out checks the council will need to approve.

*AGAR needs to be completed and submitted to PKFL

*Notification of Public Rights needs to be published and displayed in the parish to advise members of the public when and where they are able to inspect the AGAR and accounts.

Newark Brazil Contract, queries discussed, amendments to be made & document sent to Solicitors for verification.

Chair, Cllr. Jarman & Cllr. Revill to meet with contractor to discuss shortfall in work standards in several areas.

COUNCIL TO ACTION WITHOUT DELAY

 

 

 

 

SJ/MRe

 

SJ/MRe

9

Temporary Clerks report:

  1. Awaiting confirmation of dates for Free Adult CPR and Defibrillator Training, courses week nights 6:30-9:00pm, if accepted.
  2. 3 Councillors email accounts not working throughout January, SCIS resolved issues.
  3. Best4Pests called out for moles on playing fields, traps set in 2 areas & 2 moles caught.
  4. Email accounts being set up for Clerk & new Councillor.

The following 2024/25 Budget items were acted on, ready for start of new financial year:

  1. To subscribe to accounting software Scribe.
  2. To take out Defibrillator Annual Support Contract.
  3. Upgrade of email accounts to claypolepc.gov.uk to be set up 5th April by SCIS, will forward details to each account.

PF

10

To receive Councillor’s reports & updates for the following;

  1. Community Park & MUGA
  2. Village Hall;  
  3. Cemetery; Nottingham Registration Office query.

 

MRe/MRo

SJ

PF

11

To receive District Councillor report

PW

12

To receive County Councillor report

AM

13

Financial Matters as follows;

  1. Updated receipts & payments, circulated prior to meeting.
  2. Financial report, circulated prior to meeting.
  3. Income;
  1. Solar Farm payment received £16,574.40
  2. Newark Brazil fees £150.00
  1. Agreed payments made in January;
  1. Newark Storage-£48.
  2. Octopus Energy (standing charges only) £7.79.
  1. Resolve to accept the following payments;
  1. LALC subscription, newsletter/reports & training fees, paid 1st April.
  2. Course payment for Cllr. Maggs to attend NALC Social Media course £52.04 inc. VAT (43.17 Exc. VAT)
  3. Best4Pests payment for mole catching on playing field - £125.00.
  4. To provide refreshments for Annual Village Litter Pick Volunteers, water & biscuits, up to £40.00.

 

Recommendations;

To accept reports, updates and make payments as presented.

 

 

14

Planning matters;

Applications:

S24/0033 - Submission of details in relation to Condition 7 (Drainage) of Planning Permission S21/0155, Orchard Farm, (outline planning permission for up to 4 dwellings, including partial demolition of existing farmyard)

Results: None received.

 

CB

 

15

Highways matters:

None received.

PF

16

Correspondence: The following emails were forwarded to all:

  1. Neighbourhood Alert
  2. Planning Advisory Service
  3. The Rural Bulletin
  4. Map of Claypole street litter bins emptied by SKDC.
  5. Parish Council Engagement session with local Lincolnshire Police Officers & Police and Crime Commissioner
  6. LCC Town & Parish Council Newsletter

All

17

To discuss and agree actions regarding the design of a new Parish Council logo by Claypole Primary School.

AM

18

Chairpersons closing comments

SJ

19

Date of next scheduled Parish Council meeting – 6th March 2024