Annual Parish Council Meeting - 1 May 2024
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 1 May 2024 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Pallett …… Clerk to the Council. Date: 24 April 2024
1 Welcome by Chairman
2 Public participation
3 To receive questions and comments from members of the public. Limited to 15 mins.
Please note, the entitlement to speak is only on items on the published agenda.
4 Receive apologies and resolve to accept reasons for absence.
5 To receive declarations of interest in items on the agenda in accordance with
the requirement of the Localism Act 2011 and to consider any applications for
dispensations regarding DPI’s.
6 Approve the minutes of the Parish Council meeting held on 3 April 2024 Appx 1
7 Approve the minutes of the Extraordinary Parish Council meeting held on Appx 2
23 April 2024.
8 Review of CPC Standing Orders Appx 3
9 Review of CPC Financial Regulations Appx 4
10 Review of arrangements (including legal agreements) with other local authorities,
not-for-profit bodies and businesses.
11 Review of representation on or work with external bodies and arrangements for
reporting back;
a. Planning
b. Finance, to include continuation of bank account signatories & budget
committee.as per Fin. Regs 3.1 and 5.2
c. Sports and Recreation
d. Leisure Park, to include continuation of waste bin emptying rota.
e. Village Hall
f. Highways, Footpaths and Street Lighting
g. Cemetery
12 Confirmation of arrangements for insurance cover in respect of all insurable risks.
Consider renewal with Zurich Insurance renewal date 26 May 2024 £876.14.
13 Review of the Council’s and/or staff subscriptions to other bodies;
14 Review of the Council’s complaints procedure; Appx 5
15 Review of the Council’s policies, procedures and practices in respect of its
obligations under freedom of information and data protection legislation
(see also standing orders 11, 20 and 21) (To be sent out at later date)
16 Review of the Council’s policy for dealing with the press/media;
(To be sent out at later date)
17 Review of the Council’s employment policies and procedures;
(To be sent out at later date)
18 Review of the Council’s expenditure incurred under s.137 of the Local Appx 6
Government Act 1972.
19 Determining the time and place of ordinary meetings of the Council up to and
including the next annual meeting of the Council
20 Update on any agreed action points
21 Clerks Report
22 To receive Councillor’s reports & updates for the following;
a. Community Park & MUGA MRe/MRo
b. Village Hall SJ
c. Cemetery PF
23 To receive District and County Councillor report
24 Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to Appx 7
31 March 2024.
b. To receive and note all receipts and payments 1 April 2023 to
31 March 2024 Appx 8
c. To approve payments made 1 April 2024 to 30 April 2024 Appx 9
(To be sent out at later date)
25 To resolve to pay Cllr. Furey for expenses for printing and postage, PF
receipts provided.
26 To resolve to pay ICCM membership subscriptions. PF
27 Resolve to pay Community Heartbeat Trust (CHT) for
annual support agreement PF
and to set up an annual direct debit on the bank account.
28 To resolve to change banking to Unity Trust Bank, from Barclays, PF
as we have trouble with Barclays whenever we need to make changes,
e.g. contact details and mandate changes, especially now the local
branch is closed and the Hub cannot do these changes, we would
have to travel to Lincoln or Nottingham.
Details of Unity Trust Bank can be found at: https://unity.co.uk
29 To resolve to increase cemetery fees and update the Policy Appx 10
accordingly.
30 To resolve to set Claypole Cricket Club fees for use of field, water
usage and advertising banners around park, Note; last year’s fees
have not yet been paid to Council. PF
31 Planning
a. To consider planning applications (listed below)
S24/0303
Proposal: Change of use of land to accommodate static mobile home
Bailey Bridge Farm Holme Lane Claypole Lincs
S23/ 1884
Proposal: Residential development comprising two dwellings, new boundary wall with gated access and associated works.
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
S24/0548
Erection of steel frame with fibre cement sheet roof over an existing hard standing area within existing farmyard Copley Farm Doddington Lane Claypole Lincs.
Granted 23 April 2024
S24/0268
Single storey rear extension following demolition of existing conservatory.
19 Swallow Drive Claypole Lincs. Approved conditionally 12 April 2024
S24/0362
Proposal: Roof dormer extension to the rear elevation and installation of 3
rooflights to front elevation 1 Brunts Farm Close Claypole
Refused 24 April 2024
c. Other Planning Matters
32 Highways matters:
Update on any highway matters PF
33 To agree amendment to Social Media Policy AM
34 To resolve to exclude public and press under the Public Bodies
(admissions to meetings) act 1960 1 (2) from item 38
35 Consider correspondence from solicitor in respect of lease.
36 Correspondence:
37 Chairs closing comments
38 Date of next scheduled Parish Council meeting – 5 June 2024