6 November 2024
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 6 November 2024 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Pallett …… Clerk to the Council. Date: 31 October 2024
1. Welcome by Chairman
2. Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
3. Receive apologies and resolve to accept reasons for absence.
4. To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
5. Approve the minutes of the Parish Council meeting held on Appx 1
2 October 2024
6. Update on any agreed action points
7. To receive District and County Councillor report
8. Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to Appx 2
30 September 2024.
b. To receive and note all receipts and payments 1 April 2024 to Appx 3
31 October 2024. To be sent out following last day of month
c. To approve payments made 1 October 2024 to 31 October 2024 Appx 4
To be sent out following last day of month
9. To note new payscales as agreed by the National Joint Council for Local Government
Services (NJC) for 2024-25 to be implemented(backdated) from 1 April 2024. Information circulated to councillors 29 October 2024.
10. To suggest items for consideration in the 2025-26 budget setting.
11. To adopt Claypole Parish Council Budget Working Group Terms of Appx 5
Reference (Deferred from October PC meeting)
12. To adopt Claypole Parish Council Action Plan Working Group Terms of Appx 6
Reference
13. To consider purchase of lockable storage containers to be kept at Appx 7
village hall to store items currently with Newark Storage.
(Deferred from October 2024 PC meeting)
14. To consider donating Parish Council signed minutes to Lincolnshire archives
Currently being stored at Newark Storage.
15. To consider disposal of Claypole Parish Council storage chest currently
with Newark Storage.(Deferred from October PC meeting)
16. To discuss and make suggestions for adding more biodiversity in the village
(Deferred from October PC meeting).
17. To agree to using LALC for internal audit for 2024-25 at a cost of £275.00
as per email circulated to councillors 8 October 2024.
18. To consider cancellation of hosting of claypolepc.org.uk domain. Invoice for
Oct 2024 to Oct 2025 £143.99 received from SCIS.
19. To agree to nominate Cllr Merrin for Playground inspection Training provided
by LALC at a cost of £77.50 on 13 May 2025 or £77.50 plus £130 exam fee
on 14 May 2025
20. To receive nominations from Councillors to attend Chairs workshop included
in the Core Training provided by LALC at no extra cost to the PC to be held
by zoom on 12 November 2024 at 18:00
21. To receive nominations from Councillors to take part in GDPR training via
zoom provided by LALC on 2 December 2024 and 24 February 2025 at 19:30
at a cost of £30 plus vat per trainee.
22. To agree Clerk to attend LALC Clerk Networking Day 26 November 2024
at a cost of £20.
23. To consider grant/donation request of £429.00 to pay for entertainment at Appx 8
the Claypole Pensioner’s Christmas Party to be held on 14 December 2024.
24. To consider a response to the Government Consultation on ‘Enabling Appx 9
remote attendance & proxy voting at local authority meetings. email from
NALC circulated 31 October 2024
25. To agree to the creation and distribution of a booklet for the families Appx 10
and friends of individuals interred at Claypole Cemetery.
26. Planning
a. To consider planning applications (listed below):-
S24/1682
Variation of condition 3(plans) house types A and B of planning permission
S23/2126. Development site next to 31 Barnby Lane Claypole NG23 5AW
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
24/1321
Change of use of building to non-boarding dog groomers.
Hill View Stubton Road Claypole Lincolnshire NG23 5BP
Approved conditionally 30 October 2024
c. Other Planning Matters
27. Clerks Report
28. To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MM
Village Hall; SJ
Cemetery; PF
Update on any highway matters MRo
Reports from Working Groups and Committees
i. Action Plan WG
ii. Budget WG
iii. Staffing Committee
29. Correspondence:
31/10 2024 Email from Cllr Maughan Invitation to meet Gareth Davies MP
Circulated to cllrs. 31/10/2024
29/10/2024 email from LCC Town and Parish Council newsletter circulated to cllrs. 29/10/2024
29/10/2024 email from SKDC Working together to help the homeless circulated to cllrs 29/10/2024
28/10/2024 email from LALC NALC Financial Services Ombudsman Sector Survey circulated to cllrs 29/10/2024
28/10/2024 Email from member of public re streetlight not working. Reported by Clerk to LCC Response to MOP informing it has been reported with link and details of how to report in future
21/10/2024 Tel. call from member of public re Hough Lane crossing. Advised to contact Network Rail direct.
28/10/2024 LALC Training Bulletin circulated to Cllrs 28/10/2024
18/10/2024 LALC enews circulated to cllrs. 24/10/2024
7/10/2024 email from Deepings NHP re consultancy. Forwarded to CB 24/10/2024
1/10/2024 email from member of public re cemetery forwarded to Clerk by Cllr MRo. Response to member of public 7/10/2024
30. To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from item 29 and 30
31. Lease of Glebe Land Appx 11
32. Licence/Lease with Newark Brazil Appx 12
i. To agree area marked on plan as requested by PC Solicitors
ii. To agree response to email from PC solicitors dated 1 October 2024 circulated to councillors 1 October 2024
33. Chairs closing comments
34. Date of next scheduled Parish Council meeting