2 April 2025

Claypole Parish Council

Meeting Agenda

I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 2 April 2025 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend.  This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.

 

Signed ……C Blackman.……………..…  Clerk to the Council.            Date: 28 March 2025

1. Welcome by Chairman

2. Public participation

To receive questions and comments from members of the public. Limited to 15 mins.

Please note, the entitlement to speak is only on items on the published agenda.

3. Receive apologies and resolve to accept reasons for absence.        

4. To receive declarations of interest in items on the agenda in accordance with the requirement of the

     Localism Act 2011 and to consider any applications for dispensations regarding DPI’s.

5. Approve the minutes of the Parish Council meeting held on 5 March.  Appx 1   

6. Approve the minutes of the Parish Council Extraordinary meeting held

    On Tuesday 18 March 25      Appx 2

7. To receive District and County Councillor report                                     

8. Clerks Report and update on agreed action points

9. Financial Matters, as follows;

To receive and note bank reconciliation and bank statements to  Appx 3

31 March 2025                                     

 b. To receive and note all receipts and payments 1 April 2024 to   Appx 4

31 March 2025 To be sent out following last day of month       

c. To resolve to approve and make payments as per the                Appx 5

April 2025 payment sheet      

10. To agree to apply for a Unity Bank MultiPay Card                       Appx 6

 (to replace the current BarclayCard) for the Clerk to use,

 Setting a single transaction maximum value limit of £500,

 unless authorised by the Council, in writing before any order is placed.

11. To resolve to adopt the CPC Co-option Policy, Procedure and     Appx 7

 Application form as presented  by the Clerk and recommended by the internal auditor.

12. To resolve to adopt the CPC Risk Management Policy as presented   Appx 8

 by the Clerk and recommended by the internal auditor.

13. To resolve to adopt the CPC Risk Assessment as presented by the Clerk    Appx 9

and recommended by the internal auditor.

14. To agree to set up a working group to deal with, as per the CPC Retention

of Documents policy, the Parish Council historical paperwork, which has

been taken out of storage and to set up filing system, enabling

swift retrieval, in fireproof bags to be secured in locked storage box and

stored at Village Hall.

Agree a date for completion of this task.

15. To agree Terms of Reference for working group to deal with historical paperwork    Appx 10

16. To consider request from Newark Brazil for permission to place portable toilets

 at the Community Playing field. The proposed location will be just as you enter

 the field, up against the Muga fence. See email sent to Cllrs 17 February 2025.

17. To consider the plans for Newark Brazil FC for the development of their facilities

 Deferred from last meeting. See email from Cllr MRe dated 28 January 2025,

 response from Clerk and request from Cllr CB for this to be an agenda item.

18. Planning

 None     

19. To receive Councillor’s reports & updates for the following;

 Community Park & MUGA                                                            MRe/MM

  Village Hall;                                                                                  SJ

  Cemetery;                                                                                      PF

  Update on any highway matters                                                   MRo 

20.To set up a date for the Annual Parish Meeting                        Appx 11

21. To agree the cost to have the MUGA painted                          Appx 12                                                   

22. To discuss possible action to be taken regarding young people at Claypole Bridge during the warmer weather.

23. Chairs closing comments

24. Date of next scheduled Parish Council meeting