5 March 2025
Claypole Parish Council
Meeting Agenda
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 5 March 2025 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Pallett.……………..… Clerk to the Council. Date: 26 February 2025
1. Welcome by Chairman
2. Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
3. Receive apologies and resolve to accept reasons for absence.
4. To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
5. To consider co-option of a councillor.
6. Approve the minutes of the Parish Council meeting held on Appx 1
5 February 2025.
7. Approve the minutes of the Parish Council Extraordinary meeting held Appx 2
on Thursday 20 February 2025
8. To receive District and County Councillor report
9. Clerks Report and update on agreed action points
10. Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to Appx 3
28 February 2025.
b. To receive and note all receipts and payments 1 April 2024 to Appx 4
28 February 2025. To be sent out following last day of month
c. To receive Ear Marked Reserves balance as at 28 February 2025 Appx 5
To be sent out following last day of month
d. To resolve to approve and make payments as per the Appx 6
March 2025 payment sheet
11. To note receipt of VAT refund of £1489.75 for period from 1 August 2024 to
31 January 2025.
12. To resolve to add Claire Blackman (Temp Clerk/RFO) and Cllr. MM to
bank mandate as administrator only and to sign relevant paperwork.
13. To resolve to adopt the CPC Co-option Policy, Procedure and Application Appx 7
form as presented by the Clerk and recommended by the internal auditor.
14. To resolve to adopt the CPC Risk Management Policy as presented Appx 8
by the Clerk and recommended by the internal auditor.
15. To resolve to adopt the CPC Risk Assessment as presented by the Clerk Appx 9
and recommended by the internal auditor.
16. To agree to set up a working group to deal with, as per the CPC Retention
of Documents policy, the Parish Council historical paperwork, which has
been taken out of storage and to set up filing system, enabling swift retrieval,
in fireproof bags to be secured in locked storage box and stored at Village Hall.
Agree a date for completion of this task.
17. To agree Terms of Reference for working group to deal with historical Appx 10
paperwork.
18. To consider request from Newark Brazil for permission to place portable toilets at the Community Playing field. The proposed location will be just as you enter the field, up against the Muga fence. See email sent to Cllrs 17 February 2025.
19. To consider the plans for Newark Brazil FC for the development of their facilities
Deferred from last meeting. See email from Cllr MRe dated 28 January 2025, response from Clerk and request from Cllr CB for this to be an agenda item.
20. Planning
a. To consider planning applications (listed below):-
S24/1431
Erection of 1 dwelling with all matters reserved
Land to the rear of the Woolpack 33 Main Street Claypole.
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
c. Other Planning Matters
21. To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MM
Village Hall; SJ
Cemetery; PF
Update on any highway matters MRo
22. To resolve to exclude public and press under the Public Bodies (admissions to meetings) act 1960 1 (2) from the following items
23. To consider tenders for grass cutting contract Appx 12
24. To discuss options of new surfaces and quotes for same, for the MUGA.
(Cllr. Revill to send out report, including quotes prior to meeting)
See email from Cllr Revill dated 24 January 2025 in respect of different
types of surfaces available.
25. Glebe Land Appx 13
26. Chairs closing comments
27. Date of next scheduled Parish Council meeting