7 May 2025
Claypole Parish Council
Meeting Agenda
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 7 May at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed ……Claire Blackman.……………..… Clerk to the Council. Date: 1 May 2025
1.To elect the Chair of the Council and to receive the Declaration of Acceptance of Office.
2. To elect the Vice Chair of the Council
3. Declaration of any interest to record the meeting
4. To receive apologies for absence
5. To receive declarations of interest
6. Appointment of Councillor’s
a. Planning
b.Finance, to include continuation of bank account signatories and budget committee as per Fin.Regs 3.1 and 5.2
c. Sports and Recreation
d. Leisure Park, to include continuation of waste bin emptying rota
e. Village Hall
f. Highways, Footpaths and Street Lighting
g. Cemetery
h. Staffing Committee
7. Review and adopt the Standing Orders of Claypole Parish Council Appx 1
8. Review and adopt the Financial Regulations of Claypole Parish Council Appx 2
9. Confirmation of arrangements for insurance cover in respect of all insurance Appx 3
risks. Consider the renewal with Zurich Insurance £904.06
10. Review of the Councils and/or staff subscriptions to other bodies
11. Review of the Councils Complaints procedure Appx 4
12.Review of the Councils policies, procedures and practices in respect of its Appx 5
obligations under freedom of information and data protection legislation
13. Review of the Councils policy or dealing with the press/media Appx 6
14. Review of the Councils employment policies and procedures Appx 7
15. Review the Council’s expenditure incurred under S.137 of the Appx 8
Local Government Act 1973
16. Determine the time and place of ordinary meetings of the council up to
and including the next Annual Meeting of the council
17. To approve the minutes of the Parish Council Meeting held 2 April 2025 Appx 9
18. Financial Matters, as follows:
a.To receive and note bank reconciliation and bank statements to Appx 10
30 April 2025
b.To receive and note all payments and receipts 1 April 2024 Appx 11
to 30 March 2025 Appx 12
c.To resolve to approve and make payments as per the May Appx 13
payment sheet
19. Cllr Barnascone is asking the Council To consider the village Appx 14
community fund
20. Cllr Furey is asking the council to consider & agree changing the Appx 15
annual subscription of ICCM (Institute of Cemetery and Crematorium Management)
from a single Councillor to a Corporate Membership.
21. To receive an update on the recruitment of a permanent Parish MM/AM
22. Planning:
a.To consider planning applications (listed below) Appx 16
S25/0685
Proposal: Application for a Certificate of Lawful Development for the removal of an occupancy condition
23. Chairmans Closing Comments
24. Date of next scheduled Parish Council Meeting