5 February 2025

Claypole Parish Council

Meeting Agenda

 
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 5 February 2025 at 6.45 pm in the Coulby Room in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend.  This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
 
Signed …… A Pallett ……  Clerk to the Council. Date: 30 January 2025
 
1. Welcome by Chairman
 
2. Public participation 
To receive questions and comments from members of the public. 
Limited to 15 mins. Please note, the entitlement to speak is only on 
items on the published agenda.
 
3. Receive apologies and resolve to accept reasons for absence.
 
4. To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to 
consider any applications for dispensations regarding DPI’s.
 
5. Approve the minutes of the Parish Council meeting held on                                             Appx 1
8 January 2024
 
6. Approve the minutes of the Parish Council Extraordinary meeting held                           Appx 2
on Wednesday 22 January 2025
 
7. Approve the minutes of the Staffing Committee meeting held on                                     Appx 3
28 January 2025
 
8. To receive District and County Councillor report
 
9. Clerks Report and update on agreed action points
 
10. To agree to pay Clerks extra hours worked in January 2025.
 
11. Financial Matters, as follows;
a. To receive and note bank reconciliation and bank statements to                                   Appx 4
31 December 2024. 
b. To receive and note bank reconciliation and bank statements to                                  Appx 5
31 January 2025. To be sent out following the last day of month
c. To receive and note all receipts and payments 1 April 2024 to                                      Appx 6
31 January 2024. To be sent out following last day of month
d. To resolve to approve and make payments as per the Appx 7
February 2025 payment sheet
 
 
 
12. To receive Quarter 3 spend to budget report                                                              Appx 8
 
13. To consider setting up of Ear Marked Reserve for Community Projects and 
add:-
i. Copley Solar Farm Community Benefit payment £16574.00
ii. and £5000 from General Reserves.
 
14. To consider setting up of an Ear Marked Reserve for Legal & Professional fees to include
fees outstanding to Tallents for recently
drawn up licence and for an amount to cover any professional fees in relation to Glebe land.
 
15. To consider setting up an Ear Marked Reserve for potential election costs.
 
16. To note the decision made in November 2024 under the Scheme of Delegation to
purchase a village Christmas tree at cost of £119.50 
 
17. To agree a virement to budget of £119.50 from Miscellaneous budget to 
Christmas tree budget line.
 
18. To note receipt of Copley Solar Farm Community Benefit payment and 
to agree what this payment will be used for in order to report back to 
Copley Solar.
 
19. To discuss and agree action in respect of regular play area inspections
(Missed from last meeting.)
 
20. To agree method of disposal for the storage chest. The Parish Council 
previously agreed to dispose of the storage chest from the Parish Council 
asset register Minute 24/292.
 
21. To resolve to sign up to the Civility and Respect pledge as recommended
 by Staffing committee Minute Ref SC 24/06                                                        Appx 9
Further information on the Civility and Respect Pledge can be found :-
https://www.slcc.co.uk/news-publications/civility-respect-project/
and
https://www.slcc.co.uk/news-publications/civility-respect-pledge/
and
https://www.nalc.gov.uk/campaigns/civility-and-respect.html#enabling
 
22. To agree adoption of a training plan and training log for councillors             Appx 10
 
23. To agree to adopt the NALC Dignity at Work Policy                                      Appx 11
 
24. To agree to adopt the NALC Grievance Policy                                              Appx 12
 
25. To agree to sign up to the LALC Annual Training Scheme at a cost of 
£160 plus vat
 
26. To discuss and agree actions from Internal Audit Report.                            Appx 13
Deferred from last meeting
 
27. To consider recommendations made by Staffing Committee as follows:-
a. Staffing committee recommend the probationary period for Clerk ended on 1st May 2024 
Proposed  Cllr Revill Seconded  Cllr Merrin
All in favour 
b. Staffing committee recommend the pay increment applicable from 1 April 2025 outlined in point 9 of employment contract
Proposed  Cllr Merrin Seconded  Cllr Revill
All in favour.
c. Cllrs to follow the CPC standing orders regarding meetings and discussions
d. Cllrs to complete agreed actions on time
e. The Clerk to review and recommend up-dates to the CPC code of conduct – template from SKDC
f. Cllrs to comply with the communication agreements outlined in minutes of Staffing Committee meeting on 9th Nov 24
g. Clerk to attend training on up-dating website which was postponed
h. Identify level of HR training within staffing committee
i. Cllr Merrin to arrange first meeting of action plan working group.
j. In addition to point g above, it was suggested that another councillor should also attend the website training with
Clerk so that we have cover for updating the website if Clerk is away 
 
28. To consider the village participating in East Midlands in Bloom Competition
(Cllr. Barnascone)
 
29. To consider request from member of the public for the Parish Council to sponsor the 
annual litter pick in the village. Please see email forwarded to councillors on 31/1/25.
Max cost expected to be less than £40 plus possible £20 for bin bags depending on quality of bags supplied by SKDC.
 
30. To consider the plans for Newark Brazil FC for the development of their facilities
(Cllr. Barnascone)
 
31. Planning
a. To consider planning applications (listed below):-
None received
b. To note decisions – made by SKDC, LCC & Planning Inspectorate
S24/1912 and S24/1915
The Woolpack 33 Main Street Claypole Lincolnshire NG23 5BA
Installation of fencing to rear of dwelling
Granted 31 January 2025
S25/0027
Land To The North Of Doddington Lane Claypole
Submission of details reserved by Condition 16 (Landscape Management Specification Document) of planning permission
S21/0415 - Erection of 16 affordable dwellings and associated infrastructure.
Granted 14 January 2025
S24/1682
Development Site Next To 31 Barnby Lane Claypole Lincolnshire NG23 5AW
Section 73 application to vary condition 3 (plans) house types A and B of planning
permission S23/2126 - Construction of 3 no dwelling including private drive access.
Approved conditionally 22 January 2025
c. Other Planning Matters
 
32. To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MM
Village Hall;  SJ
Cemetery; PF
Update on any highway matters MRo
 
33. To resolve to exclude public and press under the Public Bodies (admissions to meetings)
Act 1960 1 (2) from the following items
 
34. To discuss invoices which remain unpaid
 
35. To discuss quotes for resurfacing of the MUGA (Cllr. Revill)                                Appx 14
See email from Cllr Revill dated 24 January 2025 in respect of different 
types of surfaces available.
 
36. Chairs closing comments
 
37. Date of next scheduled Parish Council meeting