June 2026 Minutes
MINUTES OF THE MEETING HELD ON WEDNESDAY 3 JUNE 2026 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
Present: Cllr Charles Barnascone (CB), Cllr Darryl Flinders (DF) , Cllr Alice Maggs Cllr Mark Merrin (MM) and Cllr. Matt Revill (MRe)
Apologies Cllr M Round (MRo),
Also present District Councillor Paul Wood
Clerk: Anne Daly
Public: 4 members of the public
26/031 Welcome by the Chairman.
The Chariman welcomed all to the meeting and opened it 19.15.
26/032 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
The following items were raised.
Flying tipping around the byway on Barnaby Lane.
Defib - transferring the guardianship.
How cemetery records are backed
Request for copies of the internal audit report.
Agendas and minutes on the website.
26/033 To receive apologies and resolve to accept reasons for absence.
It was RESOLVED to accept apologies from Cllr M Round, Proposed Cllr MM, seconded Cllr CB.
26/034 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
There were none. Cllr MM – non pecuirary interest. Allotments on Item – neighbourhood land.
26/035 To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
It was RESOLVED to move item 16 into the closed session. Proposed Cllr DF, Seconded Cllr CB.
26/036 To approve the minutes of the Parish Council Meeting held 6 May 2026
It was RESOLVED to approve the minutes of the meeting held on 6 May 2026.
26/037 To receive District and County Councillor reports.
Cllr AM joined the meeting – 19.45.
Local Plan – timescale not known for revised document.
LGR – final Council tax bill to ve sent out from SKDC next March.
SKDC AGM – recently held.
26/038 Clerks report and update on agreed action points.
Nothing to report.
26/039 Planning
No applications received for comment.
26/040 Financial Matters, as follows:
a. To receive the Internal Auditors report and consider any actions resulting from it.
It was RESOLVED to look at the actions required at the next meeting. Pro Cllr AM, seconded Cllr MM.
b. To consider and approve the bank reconciliation
It was RESOLVED to approve the bank reconciliation. Proposed Cllr MM Seconded Cllr AM.
c. To consider and approve the explanation of variances.
It was RESOLVED to approve the explanation of variances. Proposed Cllr AM, seconded Cllr DF.
d. To consider and approve the Annual Governance statement for 2025.26.
It was RESOLVED to approve the Annual Governance Statement for 2025.26 but amend Assertation 10 to no and to seek guidance from ALC. Proposed Cllr AM, Cllr MM.
e. To consider and approve the Annual Accounting statement for 2025.26.
It was RESOLVED to approve the Annual Accounting statement for 2025.26. Proposed Cllr AM, Seconded Cllr MM.
f. To agree the dates for the Public Inspection of the Accounts.
It was RESOLVED to Friday 5th June to Thursady 16th July. Proposed Cllr Am, seconded Cllr MM.
g. To resolve to approve and make payments as per the June
payment sheet
20.12 Cllr Mre left the meeting and rejoined it – 20.14.
It was RESOLVED to approve the following accounts for payment. Proposed Cllr AM, seconded Cllr MM.
SCIS -website/emails - £35.64
Freddie Allen – grounds maintenance - £1242.
LALC – Internal Audit - £336.
LALC – webmaster - £64.80,
Anne Daly – salary - £431.92.
HMRC – tax and NI on above - £113.20
Zurich – insurance - £1011.64,
26/041 To receive Councillor reports and updates for the following
Community Park & Muga – ground work taking place today.
Village Hall – doing well and very busy.
Cemetery – not present
Update on highways matters – speed camera now working.
NSKDC – national highways – Fernwood honey developer, long filter road on A1.
26/042 To discuss and agree actions relating to the purchase of signs for the Community Field.
It was RESOLVED to defer to next meeting.
26/043 To discuss and any necessary actions relating to the emptying of the waste bins on the Community Field.
It was RESOLVED to defer to the next meeting.
26/044 To discuss and agree actions relating to repairs in the playground highlighted in the recent playground inspection.
It was RESOLVED to accept the quote from Synergy, option 3 - total cost £6 400 Proposed Cllr MM, seconded Cllr AM.
26/045 To discuss and agree actions relating to reported Anti-Social behaviour within the Parish.
It was RESOLVED to email officers and County Councillor relating to ASB on bridge.
Public left meeting – 20.54
26/046 To discuss and agree actions relating to the possible purchase of the Glebe land adjacent to the Community Field.
It was RESOLVED to see contact SKDC to see if the Glebe land is a Community Asset. Clerk allowed to spend up to £100 if needed. Proposed Cllr AM, Seconded Cllr MM.
Cllr MRev, 21.05 left meeting – 21.07.
26/047 Chairs Closing comments.
The Chairman thanked all for attending the meeting.
26/048 Date of next scheduled Parish Council Meeting – 1st July
Meeting closed at 21.15.
Close