June 2026 Minutes
MINUTES OF THE MEETING HELD ON WEDNESDAY 3 JUNE 2026 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
Present: Cllr Charles Barnascone (CB), Cllr Darryl Flinders (DF) , Cllr Mark Merrin (MM),Cllr. Matt Revill (MRe) and Cllr M Round (MRo).
Apologies None
Also present County Councillor Ken Bamford.
Clerk: Anne Daly
Public: 0 members of the public
26/049 Welcome by the Chairman.
The Chairman welcomed all to the meeting and opened it at 18.51.
26/050 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
There were none present.
26/051 To receive apologies and resolve to accept reasons for absence.
None provided.
26/052 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
There were none declared.
26/053 To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
There were no items which required exclusion.
26/054 To approve the minutes of the Parish Council Meeting held 3 June 2026
It was RESOLVED to approve the minutes of the meeting held
on 3 Jun2026.Proposed Cllr MM, seconded Cllr CB.
26/055 To receive District and County Councillor reports.
County Councillor – chasing up issues with Footpath.
Railway line – look at issues with it. Shut footpath across, shut for safety reasons. Possible rerouting of footpath.
LGR – expected to be told model for LCC at end of July.
Flooding on Tinsley Close.
Cllr MRev left the meeting – 19.19 – returned 19.20.
26/056 Clerks report and update on agreed action points.
MUGA – looking at getting additional quotes for required work.
26/057 Planning - to discuss the following planning application
S26/0936 - Retrospective application for multi-purpose agricultural support unit - Ashgrove, Hough Lane, Claypole, Lincolnshire, NG23 5BW
The Council had no objection. Proposed Cllr Mm, seconded Cllr DF
26/058 Financial Matters, as follows:
a. To discuss the recent Internal Auditors report and consider any actions resulting from it.
Cemetery – Clerk to have a meeting with Cllr Round to obtain a better understanding of workings.
AGAR – assertation 10 – new requirement – clerk to look at for next year.
b. To consider and approve the budget monitoring statement to 31st May 2026.
It was RESOLVED to defer to the next meeting. Proposed Cllr MM, Seconded Cllr CB.
c. To resolve to approve and make payments as per the July payment sheet
It was RESOLVED to make the following accounts for payment.
Proposed Cllr Seconded Cllr Scis - emails - £35.64
Lis tree services - work on field - £2995
Planet pest control - moles - £168
RR signs - sign on field - £322.02
Anne Daly - salary 450.71
Hmrc - tax and NI - £113.40
26/059 To receive Councillor reports and updates for the following
Community Park & Muga
Mole man been in
Work on Play Park all completed – all fine apart from the bench.
Village Hall
Cllr AM not present.
Cemetery
No burials or internments,
Update on highways matters
Camera – not currently working.
Chase up report on road works/closures etc.
26/060 To agree the annual renewal of the Scribe accounting software.
It was RESOLVED to approve the renewal of the Scribe Accounting Software Proposed Cllr MRo, seconded Cllr CB.
26/061 To discuss and agree actions relating to the emptying of the waste bins on the Community Field.
It was RESOLVED to purchase 2 signs for the bins, saying ‘Not for dog waste, use bins at entrances to park’. To spend up to £100 Proposed Cllr MM, Cllr DF.
26/062 To discuss and agree actions relating to the School use of the Community Field.
It was RESOLVED the Clerk to obtain deeds and documents from the Land Registry thereby starting to pull information together on Community Field.
Propose Cllr CB, seconded Cllr MM.
26/063 To discuss and agree any actions relating to the Cemetery.
Issues - Put path back in. Possible plaques in place.
Graves need topping up.
Cllr Rev left meeting 20.23 – returned 20.25.
Wall has fallen down in cemetery.
It was RESOLVED to set up a cemetery working group. Proposed Cllr DF, seconded Cllr MM. To consist of Cllrs CB, DF, MRe and MRo.
26/064 To discuss and agree the installation of a Catering Unit and Toilet.
It was RESOLVED to proceed with the purchase and installation of the Catering Unit and toilet at a cost £47,684.50. Proposed Cllr MM, seconded Cllr MRo. 4 votes in favour – Cllr DF abstained.
26/065 To discuss and agree to accept the grant from the Football Foundation for the Catering Unit and Toilet.
It was RESOLVED to accept the grant for £35,763.37 from the Football Foundation for Catering Unit and toilet. Proposed Cllr MM, seconded Cllr MRo.
26/066 To receive an update and agree actions relating to the possible purchase of the Glebe land adjacent to the Community Field.
Photographs to be provided to the Clerk for inclusion in the application to make the land an Asset of Community Value.
26/067 Chairs Closing comments.
The Chairman thanked all for attending the meeting.
26/068 Date of next scheduled Parish Council Meeting
2nd September.
Meeting closed at 20.55
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