May 2026 Minutes
MINUTES OF THE MEETING HELD ON WEDNESDAY 6 MAY 2026 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
Present: Cllr Charles Barnascone (CB), Cllr Darryl Flinders (DF) , Cllr Alice Maggs Cllr Mark Merrin (MM), Cllr. Matt Revill (MRe), Cllr Martin Round (MRo)
Apologies None
Also present District Councillor Paul Wood
Clerk: Anne Daly
Public: 2 members of the public
26/001 To elect the Chair of the Council and to receive the Declaration of Acceptance of Office.
It was RESOLVED to elect Cllr M Revill as Chairman, Proposed Cllr AM, seconded Cllr MM.
26/002 To elect the Vice Chair of the Council
It was RESOLVED to elect Cllr A Maggs as Vice Chair, Proposed Cllr MRe and Cllr MM.
26/003 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
Minutes – not on the website.
Grant from Football Foundation – why are we approving the grant.
26/004 To receive apologies and resolve to accept reasons for absence.
There were no apologies as all present.
26/005 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
There were none.
26/006 To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
There were no items to be exclude press and public from.
26/007To approve the minutes of the Parish Council Meeting held 1 April 2026
It was RESOLVED to approve the minutes of the meeting held on 1st April. Proposed Cllr MM ,seconded Cllr CB.
26/008 To receive District and County Councillor reports.
Apologies received from Cty Cllr K Bamford
Cllr Paul Wood – SKDC Annual meeting 2 weeks time.
Consultation period finished for LGR.
Election for new authority in 2027. Not known what will happened
26/009 Clerks report and update on agreed action points.
Accounts completed. Audit to take place – 20th May
Richard Watkinson – not been able to get hold of Diocesan land agents yet.
HUDL – nearly over the line, expecting a grant offer.
26/010 Planning – to discuss the following planning application
S26/0501 Bridget Rosewell Erection of Detached Garage Cromwell House , 2 Main Street, Claypole, Lincolnshire, NG23 5A
The Council RESOLVED to support the application proposed Cllr DF, Seconded Cllr MM.
26/011 Appointment of Councillor’s for the following
a. Planning – Cllr CB proposed Cllr AM, seconded Cllr MM.
b. Finance, to include continuation of bank account signatories and budget committee as per Fin.Regs 3.1 and 5.2. Budget committee Cllr AM, Cllr MRe, Cllr MRo , propsed Cllr MM, seconded Cllr AM.
c. Sports and Recreation – Cllr MM, proposed Cllr AM, seconded Cllr MRE.
d. Leisure Park, to include continuation of waste bin emptying rota -see above Cllr MM
e. Village Hall – Cllr AM proposed Cllr MRo, seconded Cllr MM.
f. Highways, Footpaths and Street Lighting – Cllr MM proposed Cllr AM, seconded Cllr DF.
g. Cemetery – Cllr Mro, proposed Cllr AM, seconded Cllr MM.
h. Staffing Committee – Cllrs MM, AM, DF pro Proposed Cllr CB, seconded Cllr MRo
26/012 Review and adopt the Standing Orders of Claypole Parish Council
It was RESOLVED to approve the Standing Orders proposed Cllr AM seconded Cllr MM.
26/013 Review and adopt the Financial Regulations of Claypole Parish Council
It was RESOLVED to approve the Financial Regulations proposed Cllr AM, seconded Cllr MM.
26/014 Confirmation of arrangements for insurance cover in respect of all insurance
risks. Consider the renewal with Zurich Insurance £1101.64
It was RESOLVED that the Clerk to obtain quotes from other providers and to make a decisions re provider once quotes received. Proposed Cllr DF, seconded Cllr CB.
26/015 Review of the Councils and/or staff subscriptions to other bodies
Defibrillator and cemetery. Proposed Cllr MM, seconded Cllr DF.
Cllr MRev left the meeting 20.14 – returning at 20.15.
26/016 Review of the Councils Complaints procedure
It was RESLOVED to approve the Councils Complaints Procedure – Proposed Cllr Am, seconded Cllr MM.
26/017 Review of the Councils policies, procedures and practices in respect of its
obligations under freedom of information and data protection legislation
It was RESOLVED to approve the policies, proposed Cllr AM seconded Cllr MRO
26/018 Review of the Councils policy or dealing with the press/media
It was RESOLVED to approve the Councils press/media policy Proposed Cllr MM, Seconded Cllr AM
26/019 Review of the Councils employment policies and procedures
It was RESOLVED to approve the Councils employment policies and procedures. Proposed Cllr AM Seconded Cllr DF.
26/020 Review the Council’s expenditure incurred under S.137 of the Local Government Act 1973
There was none. Proposed Cllr AM, seconded Cllr MM.
26/021 Financial Matters, as follows:
a. To resolve to approve and make payments as per the May payment sheet
It was RESOLVED to make the following payments, proposed Cllr MM, seconded Cllr AM.
SCIS - Website/emails - £35.64
SCIS – domain renewal - £84.00
Anne Daly – Clerks salary and expenses - £431.72
HMRC £100.60
Freddie Allen – grounds maintenance - £1242.00
Lincs ALC - £416.08
26/022 To discuss and agree actions relating to the purchase of signs for the Community Field.
It was RESOLVED to defer to the next meeting.
26/023 To discuss and any necessary actions relating to the emptying of the waste bins on the Community Field.
It was RESOLVED to defer to the next meeting.
26/024 To discuss and agree actions relating to repairs in the playground highlighted in the recent playground inspection.
It was RESOLVED to defer to next meeting so further quotes could be obtained.
26/025 To discuss and agree actions relating to the setting up of working group for the Community Field.
It was RESOLVED to set up a working group, meeting to be held w/c 12th May.
26/026 To discuss and agree actions relating to a grant application to the football foundation for improvement works to the land on the Community Field.
It was RESOLVED to submit a grant application to the Football Foundation for improvement work to the Community Field. Proposed Cllr AM, seconded Cllr MM.
26/027 To discuss and agree actions relating to a request from Newark Brazil.
to consider ongoing issues with rabbits causing damage to pitches (digging and fouling) and to discuss potential control measures, particularly in relation to forthcoming pitch maintenance and reseeding.
It was RESOLVED to accept the quote from of £2 995 from LiS garden services to carry out work on the Community Field. Proposed Cllr MM, seconded Cllr AM.
26/028 Chairs Closing comments.
The Chairman thanked all for attending.
26/029 Determine the time and place of ordinary meetings of the council up to
and including the next Annual Meeting of the council
It was RESOLVED to approved the following dates for the future meeting up to and including the next Annual Meeting. as sent out. Proposed Cllr AM, seconded MM.
3rd June
1st July
2nd September
7th October
4th November
2nd December
6th January
3rd Feb
3rd March
7th April
5th May
26/030 Date of next scheduled Parish Council Meeting – 3rd June.
Meeting closed at 21.18.
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