April 2026 Minutes
MINUTES OF THE MEETING HELD ON WEDNESDAY 1 APRIL 2026 IN THE COULBY ROOM CLAYPOLE VILLAGE HALL CLAYPOLE
Present: Cllr Charles Barnascone (CB), Cllr Mark Merrin (MM), Cllr. Matt Revill (MRe), Cllr Martin Round (MRo)
Apologies Cllr Darryl Flinders (DF) and Cllr Alice Maggs (AM),
Clerk: Anne Daly
Public: 1 member of the public
25/305 Welcome by Chairman
The Chairman welcome all to the meeting and opened it at 19.00
25/306 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
A member of the public attended re the maintenance of the Village Hall.
25/307 Receive apologies and resolve to accept reasons for absence.
It was RESOLVED to accept apologies from Cllr Flinders and Cllr Maggs – proposed Cllr MM, seconded Cllr CB
25/308 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
None were declared.
25/309 To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
There were none.
25/310 Approve the minutes of the Parish Council meeting held on
11th March 2026.
It was RESOLVED to approve the minutes of the meeting held on 11th March 2026. Proposed Cllr MM, Cllr MRo.
25/311 To receive District and County Councillor report.
No reports received.
25/312 Clerks Report and update on agreed action points
Richard Watkinson, contact had been made.
HUDL – waiting to receive new quote.
Audit – LALC had been contacted as no contact from auditor.
25/313 Financial Matters, as follows
a. To discuss and approve the Asset Register.
It was RESOLVED to approve the asset register, value £209.498. Proposed Cllr Mm, Cllr CB.
b. To discuss and agree the earmarked PC reserves.
It was RESOLVED to defer to a future meeting.
c. To resolve to approve and make payments as per the
April 2026 payment sheet.
Cllr MRe left the meeting at 19.46 and rejoined it at 19.48
It was RESOLVED to make the following payments
SCIS - Website/emails - £35.64
Anne Daly – Clerks salary and expenses - £431.72
HMRC £100.60
Freddie Allen – grounds maintenance - £1242.00
ROSPa Playsafety - £538.80
Claire SImmonds – village hall litter pick - £96.85
Proposed Cllr MRo, Seconded Cllr CB.
25/314 To receive Councillor’s reports & updates for the following;
Community Park & MUGA
Meeting re conservation of trees in park
Asked for gate to be repaired
Issues regarding emptying of bins
Village Hall;
Cllr not present
Cemetery;
4 plots going to be reserved, funeral at the end of the month
Path runs between plots
Cemetery - untidy
Church wall fallen down
Update on any highway matters
Cllr not present
25/315 To discuss and agree membership of the Lincolnshire Association of Local Councils for the financial year 26/27.
It was RESOLVED to approve membership of LALC for the financial year. Proposed Cllr CB, seconded Cllr MRo.
25/316 To discuss and agree the Information Technology Policy.
It was RESOLVED to approve the Information Technology Policy.
Proposed Cllr MM Seconded Cllr CB.
25/317 To discuss and agree actions relating to the purchase of signs and any necessary actions relating to the waste bins on the Community Field.
Still waiting for quote for sign for entrance.
20.23 Cllr MRev left the meeting 20.23 and returned 20.25.
It was RESOLVED to contact SKDC commercial waste department.
25/318 To discuss and agree actions relating to repairs in the playground highlighted in the recent playground inspection.
Still waiting for quote for the work.
25/319 To discuss and agree actions relating to the setting up of working party with Newark Brazil for maintenance of the Community Field.
It was RESOLVED to defer to the next meeting.
25/320 To discuss and agree actions relating to the use of the MUGA as a tennis court for use by residents.
It was RESOLVED to defer to a future meeting.
25/321 To discuss and agree actions relating to a grant application to the football foundation for improvement works to the land on the Community Field.
It was RESLOVED to defer to the next meeting.
25/322 To discuss and agree actions relating to the following request from Newark Brazil.
a) Pest Control – To consider ongoing issues with rabbits causing damage to pitches (digging and fouling) and to discuss potential control measures, particularly in relation to forthcoming pitch maintenance and reseeding.
It was RESOLVED to defer to the next meeting.
25/323 To discuss and agree actions relating to the maintenance of the Village Hall grounds.
It was RESOLVED to continue maintenance as carried out last year.
25/324 Chairs closing comments.
The Chairman thanked all for attending.
25/325. Date of next scheduled Parish Council meeting.
Next meeting – Wednesday 6th May.
Meeting closed at 21.20.