March 2026 Minutes
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25/280 Welcome by Chairman
Welcomed all to the meeting and opened meeting at 18.45.
25/281 Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
No members present.
25/282 Receive apologies and resolve to accept reasons for absence.
It was RESLOVED to accept apologies from Cllr Br and Cllr Maggs due to work commitments. Proposed Cllr MM, seconded Cllr DF.
25/283 To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
There were none.
25/284 To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
It was RESOLVED to exclude the public and press from agenda item 23.
25/285 Approve the minutes of the Parish Council meeting held on
4th February 2026.
It was RESOLVED to accept the minutes of the meeting held 4th February 2026. Proposed Cllr MM seconded Cllr DF.
25/286 To receive District and County Councillor report
Ctty Cllr – update sent prior to the meeting.
Dst Cllr - Council tax – collected by SKDC - Police 4.7% increase, SKDC 2.99%, Overall 3.3% increase.
25/287 Clerks Report and update on agreed action points.
Update on Replay pitch inspection report. – Inspection taken place. Waiting for recommendations from Football Foundation.
25/288 Financial Matters, as follows
a. To receive and note bank reconciliation and bank statements to
28th February 2026.
The report was noted.
b. To receive and note a detailed budget summary to
28th February 2026.
The report was noted.
c. To resolve to approve and make payments as per the
March 2026 payment sheet.
It was RESOLVED to pay the following payments
Freddie Allen – Grass Cutting - £1,242.00
SCIS - Website/emails - £35.64
Xenon Electrical Limited - muga lighting - £824.64
Octopus Energy – Electricity - £13.67
Anne Daly – Clerks salary and expenses - £434.12
HMRC 113.40 113.40
25/289 Planning – to consider the planning application detailed below
- 25/02057/FULM - Proposed development of 390 dwellings including associated access, landscaping and infrastructure - Land Off Great North Road Fernwood
The deadline for this had been put back by the District Council.
25/290 To receive Councillor’s reports & updates for the following;
Community Park & MUGA
Lights done
Hedge growth – needs cutting back by gate on Ostenfen Lane
Village Hall;
Nothing to report.
Cemetery;
Burials – one coming up and possible purchase of 2/3 graves.
Update on any highway matters.
Charger needed for Speed Camera.
25/291 To discuss and agree any actions relating to the waste bins on the Community Field including the setting up of a rota for emptying them.
Bin not secure, to ask for 2 larger bin. Clerk to write to SKDC, secure to fence. Then look at closing bins on the field. MRo and MRe to empty bins next 2 weeks.
Proposed Cllr MM, seconded Cllr MRo.
25/292 To receive an update on the grant application to Football Foundation for the mobile catering unit.
Waiting for new quote to be received from alternative supplier – to then be submitted to Football Foundation.
25/293 To discuss and agree actions relating to the recent playground inspection.
19.44 Matt Rev left room.
19.47 Returned.
Child Area- Bin too close to gate, gate has small metal shards which are unsafe, chain worn. Muck and mud under swing.
Main adventure area – monkey bar – chains worn. Rip cord running to fast. Contacted Jupiter who installed park to get them to look at issues.
It was RESOLVED to get the gate repaired, proposed Cllr MRev, sec Cllr DF.
25/294 To discuss and agree to joining the Playsafe annual Lincolnshire playground inspection scheme.
It was RESOLVED to join the Playsafe annual Lincolnshire Playground inspection scheme. Proposed Cllr MM, Seconded Cllr DF.
25/295 To discuss and agree actions relating to the refurbishment of benches in the Childrens Playground.
It was RESOLVED Cllr MM to source quotes for refurbishment of the benches. Proposed Cllr MM, Cllr Mrev.
25/296 To discuss and agree actions relating to the repair of the noticeboard near the School.
It was RESOLVED that Cllr MM prices for the repair of the noticeboard for the next meeting. Proposed Cllr MM, Seconded Cllr DF.
25/297 To discuss and agree actions relating to asking the Children of the Parish to design a logo for use by the Parish Council.
It was felt that there was already a logo in place so this was not needed.
25/298 To discuss and agree actions relating to resurfacing the Muga.
It was RESOLVED that the Clerk to look at options for resurfacing the MUGA and for possible grants. Proposed Cllr MM, seconded Cllr MRev.
25/299 To discuss and agree actions relating to the maintenance of the Village Hall grounds.
Cllr MM left meeting at 20.21 – returned 20.24
It was RESLOVED to defer to next month.
25/300 To discuss and agree actions relating to the annual maintenance contract.
It was RESOLVED to carry on with Freddie Allen as a rolling contract until Newark Brazil had purchased grass cutting equipment.
25/301 To discuss and agree actions relating to the following requests from Newark Brazil.
a) Pest Control – To consider ongoing issues with rabbits causing damage to pitches (digging and fouling) and to discuss potential control measures, particularly in relation to forthcoming pitch maintenance and reseeding.
It was RESOLVED Cllr Re to come back next month with proposals for work to reduce the problem. Proposed Cllr MM, Seconded Cllr DF.
b) Proposed French Drain – To consider in principle a proposal from the club to install a French drain along the community park boundary to address drainage issues (club to fund the works), subject to submission of full details.
It was RESOLVED to allow Newark Brazil to install a French drain to address the drainage issues. Proposed Cllr MM, Cllr MRo.
c) Pitch Maintenance – To consider arranging pitch maintenance works (rolling and verti-draining) to address uneven areas and surface compaction, with a financial contribution from the club.
This request had been withdrawn by Newark Brazil.
25/302 To discuss and agree to a company being used for informal negotiation for the glebe land up to a value of £1 000.
It was RESOLVED that a company be used for informal negotiation on the Glebe land up to cost of £1000. Proposed Cllr MM, seconded Cllr MRo.
25/303. Chairs closing comments. Thanks for all attending.
25/304. Date of next scheduled Parish Council meeting. – 1st April
Meeting closed at 20.52.