March 2026 Agenda
Claypole Parish Council
Meeting Agenda
I hereby give you notice that a meeting of Claypole Parish Council will be held on Wednesday 11th March 2026 at 6.45 pm in the Main Hall in the Village Hall Main Street Claypole. All members of the Council are summoned and members of the public and press are invited to attend. This meeting will be recorded for the purposes of the minutes and the recording will be destroyed once the minutes have been approved.
Signed …… A Daly.……………..… Clerk to the Council. Date: 26th February 2026
1. Welcome by Chairman
2. Public participation
To receive questions and comments from members of the public.
Limited to 15 mins. Please note, the entitlement to speak is only on
items on the published agenda.
3. Receive apologies and resolve to accept reasons for absence.
4. To receive declarations of interest in items on the agenda in
accordance with the requirement of the Localism Act 2011 and to
consider any applications for dispensations regarding DPI’s.
5. To determine which items on the agenda, if any, require the exclusion of the public and press under the Public Bodies (Admission to Meetings) Act 1960 1 (2) and resolve to exclude the public and press from them.
6. Approve the minutes of the Parish Council meeting held on
4th February 2026. Appx 1
7. To receive District and County Councillor report
8. Clerks Report and update on agreed action points
9. Financial Matters, as follows
a. To receive and note bank reconciliation and bank statements to Appx 2
28th February 2026.
b. To receive and note a summary detailed budget summary to Appx 3
28th February 2026.
c. To resolve to approve and make payments as per the Appx 4
March 2026 payment sheet.
10. Planning – to consider the planning application detailed below
- 25/02057/FULM - Proposed development of 390 dwellings including associated access, landscaping and infrastructure - Land Off Great North Road Fernwood
11. To receive Councillor’s reports & updates for the following;
Community Park & MUGA MRe/MM
Village Hall; DF
Cemetery; MRo
Update on any highway matters AM
12. To discuss and agree any actions relating to the waste bins on the Community Field including the setting up of a rota for emptying them.
13. To receive an update on the grant application to Football Foundation for the mobile catering unit.
14. To discuss and agree actions relating to the recent playground inspection. Appx 5
15. To discuss and agree to joining the Playsafe annual Lincolnshire playground inspection scheme.
16. To discuss and agree actions relating to the refurbishment of benches in the Childrens Playground.
17. To discuss and agree actions relating to the repair of the noticeboard near the School.
18. To discuss and agree actions relating to asking the Children of the Parish to design a logo for use by the Parish Council.
19. To discuss and agree actions relating to resurfacing the Muga.
20. To discuss and agree actions relating to the maintenance of the Village Hall grounds.
21. To discuss and agree actions relating to the annual maintenance contract.
22. To discuss and agree actions relating to the following requests from Newark Brazil.
a) Pest Control – To consider ongoing issues with rabbits causing damage to pitches (digging and fouling) and to discuss potential control measures, particularly in relation to forthcoming pitch maintenance and reseeding.
b) Proposed French Drain – To consider in principle a proposal from the club to install a French drain along the community park boundary to address drainage issues (club to fund the works), subject to submission of full details.
c) Pitch Maintenance – To consider arranging pitch maintenance works (rolling and verti-draining) to address uneven areas and surface compaction, with a financial contribution from the club. Appx 6
23. To discuss and agree to a company being used for informal negotiation for the glebe land up to a value of £1 000.
24. Chairs closing comments.
25. Date of next scheduled Parish Council meeting.